Project Coordinator

4 weeks ago


Conway, Arkansas, United States Mercer Mass Timber Full time
About Mercer Mass Timber

Mercer Mass Timber is a leading manufacturer of mass timber products, committed to creating a more sustainable world. As a member of the Mercer International group, we operate state-of-the-art facilities in North America, producing over 255,000 cubic meters of mass timber annually.

Job Description

We are seeking a highly skilled Project Administrator to join our team in Conway, AK. The successful candidate will be responsible for overseeing mass timber projects from design to delivery, working closely with our Operations Manager - Projects.

Key Responsibilities
  • Attend project meetings, capturing key decisions and action items in minutes.
  • Set up and maintain electronic and hardcopy filing systems, including data entry and maintenance in the Epicor ERP database.
  • Administer and enter data for Distributor orders, provide status updates, and perform expediting functions.
  • Distribute documents to customers, suppliers, subcontractors, and internal production teams, maintaining document logs.
  • Review, analyze, and transmit submittals.
  • Maintain Project and Order Trackers for reporting.
  • Prepare and maintain submittal logs, change order logs, and requisition logs.
  • Submit sample requests to production, track, and follow up to ensure clients receive samples and samples have been approved (if applicable).
  • Assist in preparing and distributing Packing Lists.
  • Compile contract close-out documents (LEEDs forms, warranties, etc.).
Requirements
  • Experience in project administration with a focus on construction projects.
  • Strong understanding of construction methods, technologies, and industry best practices.
  • Excellent communication and interpersonal skills to engage with internal and external stakeholders.
  • In-depth knowledge of project management tools and software (Procore, MS Project).
  • Previous experience with ERP Systems (Epicor, SAP).
  • Proficient in MS Excel, with the ability to create pivot tables, charts, and write/interpret nested formulas.
  • Previous experience in Mass Timber, Construction, Engineered Wood Products, Lumber Wholesale, or Steel Manufacturing.
What We Offer
  • A competitive salary range of $60,000 - $70,000 USD, commensurate with education and experience.
  • A comprehensive benefits package, including extended health and dental benefits, a Health Care Spending Account, and a fitness allowance.
  • A 401K plan.


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