Administrative Support Professional

6 days ago


Quincy, Massachusetts, United States Arbella Insurance Group Full time

We are seeking a highly skilled and organized Administrative Support Professional to join our team at Arbella Insurance Group.

As an Administrative Support Professional, you will provide administrative support to top leadership at the executive level, relieving them of complex details and advanced administrative duties. Some small project work might be assigned, including tracking reinsurance purchases, assistance in rating/renewals of CAR policies.

You will create standard spreadsheets/databases to plan and lay out reports and statistical tables, develop PowerPoint presentations for meetings, and manage the department and share drives for Commercial Lines. Your assignments will involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy.

Gather, assemble, and analyze information and data from a wide variety of sources, preparing reports, agendas, correspondence, tracking sheets, and reports. Refer routine matters to appropriate parties for action and follow up to ensure proper disposition.

Plan and schedule executive and department meetings, including location, travel, accommodations, dining services, and other related details. Screen/answer telephone calls, address questions, and resolve issues when appropriate. Complete some contract work, invoices, and communication with vendors.

Maintain calendars, daily schedules, and set up office filing systems. Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources. Monitor department budget and expense monitoring to compare actual expenses against budget and prepare variance reports.

The ideal candidate will have at least 2+ years of work experience in an Admin Assist role or office setting. You must have excellent communication, interpersonal, and relationship-building skills, strong time management skills, and attention to detail. Proficiency in MS Office skills (Word, Excel, PowerPoint) is also required.

We offer a competitive salary, estimated to be around $65,000-$75,000 per year, depending on experience. We also provide a comprehensive benefits package, including health insurance, dental insurance, vision insurance, 401(k) matching, and paid time off.

If you are a motivated and organized individual who is looking for a challenging and rewarding role, we encourage you to apply. Please submit your resume and cover letter to us today



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