Administrative Secretary: Athletic Department Assistant

1 week ago


Hopkinton, Massachusetts, United States Hopkinton Public School District Full time
Job Summary

We are seeking a highly skilled Administrative Secretary to provide administrative support to the athletic department at Hopkinton Public School District. The successful candidate will be responsible for providing routine clerical and secretarial assistance, including appointments, correspondence, and filing.

About the Role

The Administrative Secretary will report directly to the Athletic Director and principal(s) and will be responsible for maintaining accurate records, preparing reports, and coordinating schedules. This is a part-time position with an anticipated 12-month contract, starting in December 2024.

Key Responsibilities
  • Provide administrative support to the athletic department, including scheduling appointments, managing correspondence, and maintaining accurate records.
  • Operate personal computers, basic office software, and office equipment such as photocopiers, fax machines, and calculators.
  • File documents in alphanumeric order and locate material from files.
  • Prepare and distribute reports, correspondence, and forms, including confidential documents.
  • Handle incoming mail and telephone communications, including regular communication with parents, teachers, students, and other stakeholders.
  • Organize budget requests and create/purchase orders, maintaining a working knowledge of each budget area.
  • Track and distribute supplies ordered and delivered.
Requirements
  • Bachelor's degree or equivalent experience in business administration, education, or a related field.
  • Good knowledge of arithmetic, spelling, and the English language.
  • Skill in operating a personal computer and basic office software, such as Microsoft Office suite.
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
Salary and Benefits

The salary range for this position is $22.76-$29.90 per hour, commensurate with experience. Hopkinton Public School District offers a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



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