Project Management Assistant

6 days ago


Carlsbad, United States Ultimate Staffing Full time
We're seeking an exceptional Project Management Assistant to join our team at Ultimate Staffing. In this role, you'll play a crucial part in the success of our construction projects by providing administrative support and coordination.

About the Role
This position requires strong organizational and communication skills, with the ability to work effectively in a fast-paced environment. Your key responsibilities will include:
  • Budget Management: Collaborate with project managers to develop and maintain project budgets, ensuring accurate tracking of costs and adherence to financial goals.
  • Request for Information (RFI) Management: Assist project managers in processing RFIs efficiently, ensuring timely responses and clear communication with all stakeholders.
  • Submittals: Coordinate the submittal process, ensuring that all materials and plans are reviewed and approved promptly.
  • Scheduling: Help create and maintain project schedules, coordinating timelines with team members and subcontractors to ensure timely completion.
  • Meeting Management: Support project managers in preparing agendas for project meetings and documenting minutes, ensuring all action items are tracked and addressed.
  • Scope/Contract Management: Assist project managers in overseeing contract execution and managing project scope, ensuring alignment with client expectations and contractual obligations.
  • Change Orders: Help process and manage change orders, ensuring all adjustments are documented and communicated effectively.


Project Scope
You'll be working on projects ranging from 40 to 160 units, including ground-up constructions and rehabilitations, with podium deck or slab on grade designs and typical durations of 12 to 24 months and contract values between $10 million and $60 million.

Qualifications
To succeed in this role, you'll need:
  • Proven experience as a construction project coordinator or assistant project manager in the construction industry
  • Strong knowledge of construction processes and project management principles
  • Proficient in Procore or similar project management software
  • Excellent communication, organizational, and leadership skills
  • Ability to manage multiple projects and priorities simultaneously


What We Offer
We offer a competitive salary range of $70K - $85K DOE, based on experience, and a comprehensive benefits package.

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