Office Manager

4 weeks ago


Gardena, California, United States Pasona N A, Inc. Full time

Company: Pasona N A, Inc.

Position: Office Manager - Japanese Bilingual

Employment: Full-Time, Direct Hire

Pay Range: $70K-$85K

Benefits: Health/Dental/Vision Insurance, 401K

Work Location: Gardena, CA

Work Hours: Mon-Fri

Responsibilities:

Office Management:

  • Manage day-to-day administrative tasks for the General Affairs department, ensuring seamless operations and high employee satisfaction.
  • Act as the primary point of contact for internal customer service inquiries, resolving issues promptly and maintaining a positive work environment.
  • Oversee office supply inventories, negotiate with vendors for competitive prices, and develop efficient systems for supply storage and distribution.
  • Collaborate with Facilities Manager and Safety Manager to maintain a safe and healthy work environment.
  • Supervise the Office Coordinator, assigning tasks, providing guidance, and evaluating performance to foster a collaborative and efficient work environment.
  • Assist with budgeting, financial reporting, and billing processes, analyzing operational data to identify areas for improvement.
  • Execute ad hoc projects and tasks assigned by Senior Manager, supporting projects and tasks requested by the headquarters office in Japan.

Business Insurance:

  • Coordinate insurance-related activities, including claim submissions, progress tracking, and closing files, ensuring seamless operations.
  • Liaise with insurance agents and brokers to maintain effective relationships.
  • Provide support for insurance renewals and coverage assessments, managing certificates of insurance issued to external customers and partners.

Proposal Processing:

  • Manage the processing of proposals, reviewing, organizing, and presenting them to relevant stakeholders, ensuring timely submission.
  • Collaborate with teams to ensure proposal submission deadlines are met.
  • Provide proposal training to new hires, responding to proposal-related questions in a timely manner.

Legal, Compliance, Regulations and Policies:

  • Assist with legal document review, ensuring accuracy and compliance with relevant laws and regulations.
  • Manage the contract management system, keeping records up to date and making recommendations for renewal or termination.
  • Ensure the office complies with relevant laws, regulations, and industry standards, updating policies and procedures as needed.
  • Support the implementation of policies and procedures, taking a supportive role in the business continuity team.

Expatriate Support:

  • Provide expatriate integration support, including visa processing, housing, and transportation arrangements, to ensure a smooth transition.

Translation and Interpretation:

  • Interpret and/or translate spoken statements from English to Japanese and vice versa in various business settings.
  • Translate and/or edit Japanese written correspondence and verbal communications into English and vice versa.

Qualifications:

  • Ability to read, interpret, and write business documents in English and Japanese.
  • Strong organization, communication, and analytical skills.
  • Ability to manage multiple tasks efficiently.
  • A bachelor's degree in Business Administration, Management, or a related field with a minimum of 5 years of experience in office management or related roles.

  • Office Administrator

    4 weeks ago


    Gardena, California, United States The Wine Source Inc. Full time

    Job Title: Office AdministratorThis is an In-Person Position.The Office Administrator will be responsible for ensuring the smooth and efficient operation of the office by providing administrative support to various departments and managing day-to-day office tasks. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks...

  • Security Officer

    4 weeks ago


    Gardena, California, United States GPI Security Services Full time

    Job DescriptionWe are seeking a highly skilled Security Officer to join our team at GPI Security Services. The ideal candidate will possess excellent customer service skills, be able to work in a fast-paced environment, and have a strong attention to detail.Key ResponsibilitiesCustomer Service: Provide professional and friendly interaction with drivers and...

  • Security Officer

    4 weeks ago


    Gardena, California, United States GPI Security Services Full time

    Job DescriptionGPI Security Services is seeking a highly motivated and detail-oriented Security Officer to join our team in Chino. As a Security Officer, you will be responsible for ensuring the safety and security of our clients and their properties.Key Responsibilities:Weekly Pay and Built-in Overtime for your hard work and dedication.Client Driven Medical...


  • Gardena, California, United States Zero Labs Automotive Full time

    Job OverviewZero Labs Automotive is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our office. As an integral part of our team, you will be responsible for managing administrative tasks, coordinating office activities, and providing support to various departments.This role is based in Gardena, CA and is...


  • Gardena, California, United States Zero Labs Automotive Full time

    At Zero Labs Automotive, we are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our office. As an integral part of our team, you will be responsible for managing administrative tasks, coordinating office activities, and providing support to various departments. The ideal candidate is a self-starter with...

  • Resident Manager

    1 month ago


    Gardena, California, United States BRIDGE Housing Property Management Full time

    Job SummaryThe Resident Manager is responsible for the day-to-day management of the property, overseeing physical maintenance and upkeep, administrative and clerical tasks, and maintaining positive resident relations. This position requires strong leadership skills and an understanding of diverse populations.Key ResponsibilitiesInterview potential residents...

  • Security Officer

    1 month ago


    Gardena, California, United States Pipeline Health System, LLC Full time

    Security and Safety in the Hospital The position of Security Guard is responsible for ensuring the safety and security of employees, patients, visitors, and physicians in the hospital. This includes performing a variety of duties and rounds to prevent fire, theft, vandalism, and illegal entry. The Security Guard must actively and consistently contribute to...

  • Security Officer

    4 weeks ago


    Gardena, California, United States Pipeline Health System, LLC Full time

    Job Summary:The Hospital Safety Specialist position at Pipeline Health System, LLC is responsible for ensuring the safety and security of patients, employees, and visitors. This role involves performing various duties and rounds to prevent fire, theft, and vandalism, as well as ensuring the personal safety of individuals within the hospital. The ideal...

  • Account Manager

    4 weeks ago


    Gardena, California, United States ImageFIRST Healthcare Laundry Specialists Full time

    Job Summary:We are seeking a highly motivated and results-driven Account Manager to join our team at ImageFIRST Healthcare Laundry Specialists. As an Account Manager, you will be responsible for managing key relationships within a targeted list of clients, achieving quarterly targeted new business growth goals, and verifying invoice...


  • Gardena, California, United States CALPAK Full time

    Job Title: Senior Production ManagerCALPAK, a leading innovator in the luggage and travel accessories industry, offers a range of high-quality products. We are looking for a proactive and meticulous Senior Production Manager to oversee the entire production lifecycle, from issuing purchase orders to managing export/import logistics.Key...

  • AP Efficiency Manager

    4 weeks ago


    Gardena, California, United States Ledgent Finance & Accounting Full time

    Job SummaryLedgent Finance & Accounting is seeking a highly motivated and experienced AP Efficiency Manager to join their dynamic team. The ideal candidate will have strong management skills, with a focus on driving efficiency in the Accounts Payable process.Company OverviewOur client is a leading manufacturer and distributor, committed to excellence in...


  • Gardena, California, United States Drain Right Services, Inc. Full time

    Job OpportunityWe are seeking a highly skilled and motivated Service Manager to lead our Plumbing and Drains team. As a key member of our organization, you will be responsible for building and leading a high-performing service department that delivers exceptional results.Key ResponsibilitiesRecruit, hire, train, and develop a team of skilled...


  • Gardena, California, United States Sit n Sleep Inc Full time

    Job SummaryWe are seeking a highly skilled and experienced Distribution Center Team Lead to join our team at Sit 'n Sleep Inc. The successful candidate will be responsible for leading a team of warehouse staff, ensuring accurate and efficient inventory management, and maintaining a safe and organized work environment.Key Responsibilities:Lead a team of...


  • Gardena, California, United States Staff Management SMX Full time

    Job Summary: We are seeking a skilled Recruiter to join our team at Staff Management SMX. As a Recruiter, you will be responsible for all recruiting activities within a facility, including placing advertisements and organizing job fairs and other recruiting events in the local community.Key Responsibilities:Collaborate with hiring managers to identify...


  • Gardena, California, United States ImageFIRST Healthcare Laundry Specialists Full time

    Regional Sales Manager Position at ImageFIRST Healthcare Laundry SpecialistsImageFIRST Healthcare Laundry Specialists is seeking a highly skilled Regional Sales Manager to join our team. As a key member of our sales team, you will be responsible for overseeing sales operations and performance within a specific geographic area.Key Responsibilities:Sales...


  • Gardena, California, United States CALPAK Full time

    Job OverviewCALPAK, a leading innovator in the luggage and travel accessories industry, is seeking a highly skilled Senior Production Manager to oversee the entire production lifecycle, from issuing purchase orders to managing export/import logistics.This role is crucial in ensuring our production processes run smoothly and efficiently, maintaining the...


  • Gardena, California, United States PRONTO INSTALLATION INC Full time

    Office Manager Job SummaryWe are seeking an experienced Office Manager to oversee the day-to-day operations of our office at Pronto Installation Inc. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to implement efficient systems and procedures.Key Responsibilities:Maintain a calendar...


  • Gardena, California, United States H&R Block Full time

    Job Title: Multi-Unit Team LeaderAt H&R Block, we're seeking a highly skilled and experienced Multi-Unit Team Leader to join our team. As a key member of our leadership team, you will be responsible for providing leadership and guidance to our tax office teams, driving business growth, and delivering exceptional client experiences.Key Responsibilities:Manage...


  • Gardena, California, United States South Bay Auto Auction Full time

    Job Title: Financial Operations SpecialistAt South Bay Auto Auction, we are seeking a highly skilled Financial Operations Specialist to join our team. The ideal candidate will have experience in accounting procedures, QuickBooks, and MS Office.Key Responsibilities:Manage accounts payable and receivableProcess payroll and benefitsMaintain accurate financial...


  • Gardena, California, United States Memorial Hospital of Gardena Full time

    Job DescriptionAt Memorial Hospital of Gardena, we are seeking a highly skilled Medical Staff Supervisor to join our team. This role plays a vital part in ensuring the smooth operation of the Medical Staff Office, overseeing a team of Medical Staff Coordinators and ensuring accurate and efficient credentialing and privileging processes.The ideal candidate...