Executive Support Specialist

5 days ago

Tallahassee, Florida, United States State of Florida Full time
Job Description

This role is an administrative assistant position within the Office of Inspector General (OIG). The successful candidate will provide executive support to the Inspector General and staff. They will work independently performing human resources, travel, and procurement activities as well as general office administration.

Duties and Responsibilities
  • This position has expanded access to information and reports in the People First System. This access must be used for business purposes only. The incumbent must always maintain confidentiality of this information.
  • This position provides administrative assistance and oversight to office staff in the performance of their assignments, as needed. This position will oversee the office support functions for the IG, as applicable.
  • This position is responsible for answering the primary OIG phone line and routing callers within the OIG and throughout the DOE, addressing difficult calls with patience and professionalism.
  • This position routes and tracks all OIG correspondence requiring the Commissioner's signature.
  • This position is responsible for processing personnel, procurement, and travel transactions and serves as liaison from the OIG to the DOE personnel, procurement, and travel sections.
  • This position assists in daily processing of routine mail, including preparing, screening, stamping, and disseminating to staff.
  • This position functions as Office Training Liaison, including procuring specialized CPE training for Auditors and Investigators and maintaining employee training records.
  • This position compiles findings and recommendations from audit reports issued by either the Auditor General or the Chief Internal Auditor from the current fiscal year and the previous fiscal year, summarized in Schedule IX, and submitted as part of the standard final Legislative Budget Request.
  • This position maintains adequate inventory of office supplies for the office and serves as the central point of contact between the Custodian Delegate and Inventory Agent within the OIG.
  • This position performs other related duties as assigned.
About the Role

This is a challenging and rewarding opportunity to join the Office of Inspector General as an Executive Support Specialist. The successful candidate will be a highly organized and proactive individual who can work effectively in a fast-paced environment. They will possess excellent communication and interpersonal skills and be able to build strong relationships with colleagues and stakeholders.

Requirements
  • Ability to communicate effectively including verbal and written communication
  • Ability to organize and work independently
  • Ability to handle difficult callers and work towards a successful resolution
What We Offer

The State of Florida offers a competitive salary and benefits package, including:

  • $33,760 - $41,500 per year
  • State Group Insurance coverage options
  • Retirement plan options, including employer contributions
  • Nine paid holidays and a Personal Holiday each year
  • Annual and Sick Leave Benefits
  • Student Loan Forgiveness Program (Eligibility required)
  • Flexible Spending Accounts
  • Tuition Fee Waivers (Accepted by major Florida colleges/universities)
  • Ongoing comprehensive training provided
  • Career Growth
  • Highly skilled, professional environment
  • Maternity and Parental Leave Benefits

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