Senior Administrative Assistant

2 days ago

Dana Point, California, United States City of Dana Point, CA Full time
About the Position

The City of Dana Point is seeking a highly skilled and experienced administrative professional to join our Community Development Department as a Senior Administrative Assistant. This is a continuous recruitment, and we will close the application process once we receive a sufficient number of qualified candidates.

Job Summary

Under general supervision, the Senior Administrative Assistant will perform a variety of complex administrative and secretarial duties for an assigned department head or senior-level official. The successful candidate will provide general assistance to the public regarding department policies and procedures, as well as perform other related work as required.

Key Responsibilities
  • Assist in the administration of a department, including research and preparation of reports related to departmental functions.
  • Process and/or maintain records related to the administration of the departmental budget.
  • Monitor and report on projects or activities within the department.
  • Type, format, and proofread a wide variety of reports, letters, memoranda, and statistical charts.
  • Coordinate preparation of agendas, notices, and other documents related to the support of a commission, committee, or task force.
  • Establish and coordinate the records management system for the department head and/or the department.
  • Serve as the initial contact/resource person for the assigned department, screening calls, visitors, and mail, and responding to complaints and requests for information and assistance from the public, City staff, and representatives of other organizations.
  • Makes appointments and schedules meetings, arranges conference room or other meeting facilities, and makes arrangements for equipment, materials, and supplies.
Requirements
  • Graduation from high school or completion of a GED.
  • Two years of college-level coursework in business administration, secretarial science, or a related field is desirable.
  • Three years of increasingly responsible administrative support experience involving assisting management staff with typing, filing, calendar coordination, public relations, and project coordination tasks.
Benefits

The City of Dana Point offers a comprehensive benefits package, including comprehensive annual leave, paid holidays, alternative work schedules, retirement, and health benefits.

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