Highly Experienced Administrative Professional

5 days ago


Sacramento, California, United States Vanir Construction Management Full time

About Vanir Construction Management, Inc.

We are a consistently ranked top construction management firm in the nation by Engineering News-Record. With 41 years of progressive growth and quality service, we are committed to maintaining a team of creative, ambitious, and visionary individuals.

Job Overview:

The Senior Administrative Assistant will provide critical support to an area leader at our corporate office in Sacramento.

Key Responsibilities:

  • Administrative Support: Provide organization and data support for file systems and document management systems, ensuring the integrity of filing systems and related retrieval.
  • Contract Management: Collaborate with the project team to review, draft, upload, and manage contracts throughout the project lifecycle.
  • Project Coordination: Work closely with Project Directors and financial teams to ensure alignment between contracts, amendments, and payment provisions.
  • Deltek Management: Accurately input and update project plans within Deltek, coordinating with the project team to gather and verify project information.
  • Plan Modification: Modify plans, deadlines, resources, and other relevant details as required, ensuring all changes are accurately reflected in Deltek.
  • Correspondence and Reporting: Provide correspondence, meeting minutes, proposals, and other materials from rough draft to corrected copy. Assemble and distribute monthly reports, proposals, and similar documents.
  • Document Control: Assist with copying, distribution, and uploading of project-related materials such as submittals, shop drawings, and other project or corporate documents.
  • Information Input: Input information into document control and workflow systems, maintaining required logs and updates as needed.
  • Mailing Lists and Data Maintenance: Maintain mailing lists, lead tracking, specialized data, and database systems, coordinating periodic updates.


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