Fiscal Coordinator

5 days ago

San Francisco, California, United States Golden Gate Regional Center Full time

At the Golden Gate Regional Center, we are seeking a highly skilled and detail-oriented Fiscal Coordinator to join our team in this challenging role. This position is responsible for ensuring the accurate processing of Operations invoices from Vendors, in preparation for electronic fund transfer and check runs.

Job Description

This Senior Fiscal Coordinator will be responsible for the following tasks:

  • Processing and Tracking ICF-SPA Financial Data
  • Mailing summary and detailed billings to providers
  • Reviewing and correcting ICF SPA Error Reports
  • Maintaining receivable detailed worksheets to match General Ledger
  • Updating receivable worksheets and preparing outstanding invoice listings for individual providers, with email reminders
  • Following up on delinquent providers
  • Reconciling monthly receipt worksheets and General Accounts
  • Transmitting monthly delinquent reports to DDS on the 5th of each month
  • Communicating with DDS ICF teams
  • Preparing monthly State Claim Reimbursement
  • Preparing monthly transfer of fund worksheets for all accounts
  • Posting activities and reconciling & balancing transfer funds in Master Accounts
  • Reconciling General Ledger with regional center claim cost reports after units complete check runs and making adjustments
  • Preparing DDS claim forms and submitting to DDS for reimbursement after approval by Controller
  • Operations A/P Processing payments to non-purchase of service (POS) vendors and Operations related reimbursements
  • Verifying vendors' billing information and making adjustments as needed
  • Maintaining proper documents for payments or reasons for non-payments and adjustments
  • Resolving problem issues with vendors and staff in compliance with department procedures and maintaining communication throughout the process
  • Preparing fund transfer requests
  • Performing or coordinating reconciliations of Operations A/P Accounts
  • Maintaining a complete set of accounts records for A/P Operations
  • Filing all invoices, purchase orders, and claim reports
  • Maintaining Help Fund, Supported Living Services (SLS), and Zief Accounts
  • Preparing checks for Help Fund, SLS, and Zief Accounts
  • Daily reviewing positive pay exceptions from Bank, placing stop payment, getting image on demand when needed, and transmitting manual issue checks
  • Electronic filings Journal Entries, update reports, State Claim reports, etc...
  • Mailing annual 1099 Form
  • Maintaining operation Purchase Order log
  • Maintaining Data Safe Transmittal, performing filing and annual purging within scope of responsibilities

Requirements and Qualifications

  • Education/Training: 4+ years post-secondary education with three years work experience, or Bachelor's Degree equivalent may substitute two years work experience
  • Experience: 4+ years professional experience in accounting or related field
  • Competency Traits: Accuracy and Accountability, Teamwork, Problem Identification, Analytical Thinking, Project Management, Self-direction, Initiative, Flexibility, Customer Orientation, Attention to Detail, Prioritization, Cultural Awareness
  • Skills: Written Communication, Oral Communication, MS Word, MS Excel, MS PowerPoint, MS Outlook, Accounting Principles, Knowledge of DDS

Salary Range: $53,481 - $64,177 per year, depending on qualifications and experience

Benefits Package: Comprehensive benefits including Medical and Dental insurance with generous employer contribution, Life and Disability coverage, Vision coverage, 10% employer contribution to 403(b) retirement account, Generous Time Off Benefits, Diversity-focused organization culture

About Us: We value diversity and believe in creating an inclusive environment where people can collaborate to find solutions. We prioritize community involvement and passion for quality care.

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