Legal Assistant

4 weeks ago

Roanoke, Virginia, United States Carilion Clinic Full time
About the Role:

As a Legal Assistant at Carilion Clinic, you will play a vital role in supporting the Legal Department in its day-to-day activities and special projects. Your responsibilities will include drafting and preparing legal documents and correspondence, maintaining files, and communicating with employees, patients, family members, courts, and the public. You will also assist other departments as needed, ensuring seamless collaboration and efficient operations.

Key Responsibilities:
  • Assist in handling intake, tracking, and assignment of requests for legal assistance, subpoenas, and case filings.
  • Prepare drafts of correspondence and legal documents, including guardianships, judicial authorizations, contracts, real estate documents, acquisitions, and student agreements.
  • Provide administrative support to the legal department, including maintaining calendars, making travel arrangements, preparing paperwork and presentations, managing departmental mail and phone calls, and monitoring the department's email address.
  • Carry out day-to-day operations of the department, including greeting visitors, maintaining office supplies and organization, managing accounts payable, and maintaining filing systems.
  • Maintain and organize hardcopy legal documents and files, such as deeds, vehicle titles, general information, corporate documents, and various contracts.
  • Assist in maintaining and managing contracts using an electronic contract management system and organizing digital files using a matter management system.
  • Respond to requests for information and documentation from various organizational departments, external auditors, and other agencies.
  • Draft Assumed Name Certificates for owned Hospitals and affiliates, submit required documents to local and state agencies, and maintain files on all owned corporations and Hospitals.
Requirements:

Education: Associate's degree in a related discipline, paralegal certificate, or equivalent experience desired.

Experience: Minimum of two years of experience as a legal secretary or equivalent experience.

Licensure, certification, and/or registration: Notary Public, but can be handled after hiring.

Other Minimum Qualifications: Excellent verbal and written communication skills with internal and external personnel, including physicians, company and community leaders, staff, patients, and media personnel. Must be well-organized and detail-oriented, demonstrating discretion, tact, diplomacy, confidentiality, and good judgment in dealing with routine inquiries, requests, and in handling difficult or unusual situations. Work requires knowledge and use of general office equipment and PC equipment and software.

About Carilion Clinic:

Carilion Clinic is a not-for-profit, mission-driven health system built on progress and partnerships. We are a courageous team that is always learning, never discouraged, and forever curious. Our organization is headquartered in Roanoke, Va., and we offer a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

We are a place where innovation happens, collaboration is expected, and ideas are valued. We are a team that makes our own path, makes new discoveries, and, most importantly, makes a difference. Here, in a place where the air is clean, people are kind, and life is good, we invite you to make your tomorrow with us.

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