Accounting Bookkeeper

1 month ago

Miami FL USA, United States Florida Property Management Strategies Full time
Accounting Bookkeeper Job Description

Florida Property Management Strategies is seeking an experienced Accounting Bookkeeper to support the financial operations of our communities. The successful candidate will be responsible for ensuring compliance with GAAP accounting principles, financial monthly reporting, accounts payable and receivable, and maintaining accurate financial records.

  • Processes and saves Lockbox reports.
  • Processes accounts payable transactions, reporting, and reconciliation of accounts.
  • Ensures timely disbursement of payments.
  • Requests approval or other documentation on invoices as proof of service.
  • Processes and transmits financing transactions and inputs payments.
  • Conduct daily banking activities.
  • Research problems and disputes; follow up on missing documents.
  • Assists with monthly G/L reconciliation and reporting as it pertains to AP.
  • Sends out appropriate billing statements.
  • Ensures that expenses are correctly classified to correct GL accounts.
  • Prepares monthly financial reports for communities.
  • Reconciliation of Bank Accounts.
  • Verifies special assessment payments to conduct monthly transfers to special assessment bank accounts.
  • Processes rush or quick checks as required.
  • Makes payments on invoices using checks, Strongroom, Buildium, or EFT information.
  • Investigates and reports all incorrect AP bill postings found during reconciliation.
  • Prepares allocations and enters general journal entries into the system following Generally Accepted Accounting Principles (GAAP).
  • Verifies the accuracy of vendor statements and ensures accounts are up to date.
  • Verifies incoming financing paperwork from the vendors and Associations.
  • Maintains files and prepares records for scanning and archiving every week.
  • Prepares special reports, audits, and tax work papers as assigned.
  • Coordinates the uploads and indexing of files in the system for archival purposes.
  • Answers accounting calls and emails as required.
  • Maintains a high level of communication with board members, owners, and vendors and be able to communicate findings on financial issues.
  • Attends Board Meetings upon request.
  • Performs other related duties as assigned.

Requirements:

  • Must have 2+ years experience with Homeowners Association/Condo Accounting Bookkeeping.
  • Experience in Generally Accepted Accounting Principles (GAAP).
  • Must have a strong financial background and experience in budget creation and general working knowledge of accounting practices.
  • Experience with Quickbooks Online.
  • Experience with Buildium Software a plus.
  • Experience in presenting and discussing financial information.
  • Experience in developer and deficit funding a plus.
  • Must be exceptionally well organized and have excellent time management skills.
  • Strong attention to detail.
  • Proficiency in Microsoft tools: Word, Excel, Outlook, PowerPoint, Teams.
  • Bi-lingual Spanish-English.

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