Office Administrator

11 hours ago

Austin, Texas, United States TRC Companies Full time
About Us

At TRC Companies, we're a team of innovators and problem-solvers who are passionate about delivering breakthrough solutions that make a real difference in the world. Our company has a long history of pushing the boundaries of what's possible, and we're always looking for talented individuals to join our team.

Job Summary

We're seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our project managers and operations team. This is a unique opportunity to work with a dynamic team of professionals who are passionate about delivering high-quality results.

Key Responsibilities
  • Provide administrative support to project managers and operations team, including setup, monitoring, and updating projects in Vision.
  • Liaise between operations and finance to ensure proper project setup, documentation, and revenue recognition.
  • Assist project managers with standard reports to monitor project progress.
  • Assist with monthly client invoicing and monitoring of account receivables.
  • Coordinate and track contract and subcontract outputs, including change orders.
  • Assist in unit entry and expense report entry for field staff.
  • Review weekly and monthly reports (i.e., labor details, variance reports, utilization, etc.).
  • Research deviations in financial metrics and support implementations of appropriate rectifications.
  • Assist project managers with formatting, production, and distribution of deliverables to clients.
  • Quality assurance on all deliverables to clients (ensure all approvals are documented).
  • Provide support in maintaining office functionality.
Requirements
  • Average to above-average abilities to work in Word and Excel.
  • Excellent communication and organizational skills.
  • Must have a sense of urgency, be self-motivated, and can prioritize tasks.
  • Ability to work with staff and management groups.
  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities.
  • Willing to initiate, delegate, and follow-through on assignments.
Preferred Qualifications
  • Three or more years of experience supporting multiple managers in an engineering or environmental consulting company.
  • Past experience in Deltek Vision and Adaptive Planning or similar systems required.
Benefits

We offer a competitive benefit package consisting of:

  • Medical, dental, vision, and disability insurance.
  • 401k package that includes both traditional and Roth IRA options and Company match.
  • Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year.
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
Compensation

Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Equal Opportunity Employer

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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