Administrative Professional

7 days ago


Étreux, Hauts-de-France, United States Partners Healthcare System Full time
Job Overview

We are seeking an experienced Administrative Professional to join our team in the Otolaryngology department. As a key member of our staff, you will provide administrative support to clinical research faculty and staff in the Dystonia and Speech Motor Control Laboratory.

In this role, you will be responsible for calendar management, processing expenses reimbursements and invoices, travel coordination, supply chain orders, timesheet management, event organization, corporate credit card reconciliation, and other administrative duties as assigned.

Key attributes include demonstrated strong organizational skills, excellent written and spoken English language skills, high attention to detail, and exceptional problem-solving skills.

Responsibilities
  • Assists research faculty in organization and coordination of meetings and courses including advertisements, catering, room reservations, and day of operations
  • Works collaboratively with the administrative support team, manager and other department teams
  • Copies and distributes documents, correspondence, and reports as needed
  • Maintains special project work files; keeps file documentation current, correct and complete to facilitate workflow
  • Order office/lab supplies and special equipment as needed
  • Respond to incoming phone calls following department protocol, respond to questions that are appropriate and refers and / or takes complete messages


Requirements
  • Minimum of Bachelor's degree and 1-3 years administrative experience
  • Demonstrated strong organizational skills, with proven experience prioritizing work and coordinating multiple projects simultaneously
  • Excellent written and spoken English language skills
  • High attention to detail
  • Exceptional level of organization
  • Ability to take on new tasks and adapt to different work assignments and personalities


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