Strategic Operations Coordinator

4 weeks ago

Los Angeles, California, United States Avidity NanoMedicines Full time
About the Role

The Executive Assistant will play a pivotal role in supporting high-level executives within Technical Development & Operations (TD&O), Supply Chain, and CMC Program Management Teams. This multi-faceted position requires strong leadership skills, the ability to think on your feet, and a keen sense of prioritization.

Key Responsibilities
  • Prioritize and direct incoming business matters in a timely and efficient manner.
  • Coordinate daily schedules, meetings, agendas, and presentations for multiple members of the CMC Leadership team.
  • Provide support in meeting activities such as organizing and planning meetings (e.g., functional, project, and team meetings) and providing meeting minutes.
  • Independently manage complex calendar & travel schedules (domestic and international).
  • Coordinate team schedules, travel arrangements, meeting logistics, onsite lunches, and group events as required.
  • Prepare and produce various routine and ad-hoc reports of a standard to complex nature as assigned, utilizing independent judgment, analysis, and innovation regarding format layout. Ensure reports are distributed to all required individuals.
  • Facilitate governance, group, and departmental meetings (attendance, agenda, meeting materials, minutes).
  • Create documents and presentations as required and complete and manage projects as assigned.
  • Provide lunch coverage and back-up support to the Front Office Coordinator.
  • Work collaboratively with other Executive and Administrative Assistants.
Requirements
  • More than 5 years' experience as an Executive Assistant supporting executive-level management.
  • Preference to candidates with a bachelor's degree in business (or equivalent).
  • Experience working with senior-level managers, exercising professionalism & discretion.
  • Outstanding communication, organizational, and interpersonal skills; strong customer service.
  • Strong organizational skills with the ability to multi-task and meet deadlines.
  • Attention to detail and great problem-solving skills.
  • Can prioritize tasks and manage time effectively.
  • Proactively manage tasks and workloads; flexible, able to adapt/adjust with short notice.
  • Capable of making good judgments, anticipating needs, and the ability to work independently.
  • Maintain positive, professional relationships with personnel at all levels of the organization.
  • Expert knowledge and proficiency with Smartsheet, Microsoft Outlook, Zoom, Word, Excel, PowerPoint, and MS Project preferred.
What We Offer
  • The base salary range for this role is $87,550 - $145,000. The final compensation will be commensurate with relevant experience, skillset, internal equity, and market factors.
  • Avidity offers competitive compensation and benefits, including the opportunity for annual and spot bonuses, stock options, RSUs, and a 401(k) with an employer match. In addition, the comprehensive wellness program includes coverage for medical, dental, vision, and LTD and four weeks of time off.
  • A commitment to learning and development, which includes a variety of programming internally developed by and for Avidity employees, opportunities for job-specific training offered by industry, and an education reimbursement program.

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