Sample Product Coordinator
5 days ago
VICI is the ultimate shopping destination for the modern fashionista. Our assortment covers women's apparel, accessories, footwear, and handbags. We offer an on-trend assortment with capsule-like weekly drops, featured shops, influencer collaborations, and curated daily drops focused on our customers' lives and the styling inspiration they need. Much of our assortment is exclusive and made with our customers' shopping preferences and feedback top of mind. We buy and design sophisticated, trend-right, and modern styles we know our customers will love.
Job SummaryThe Sample Product Coordinator will be responsible for managing the product samples that come into our LA office, front-facing vendor sample communications, and internal product documentation. This is an entry-level position working closely with our buyers and Sample Manager at the LA Studio 5 days a week.
Key Responsibilities- Front-facing communications with multiple vendors via email requesting samples, confirming deadlines can be met, pushing for urgent products, and communicating delays to team members.
- Document, request, and prepare samples in a timely manner for the Merchant team's monthly style outs.
- Receive and organize all incoming and outgoing samples for the Merchant team and cross-functional departments.
- Confirm samples for fit, quality, color; accurately document and communicate sample discrepancies to the Buying Team.
- Log all samples in merch sample docs and sort them by debut date.
- Tag all samples to be handed off seamlessly to studio.
- Assist the Buying team with unboxing, shipping, and tracking in a timely manner.
- Simultaneously track reference samples for review from multiple brands and ensure sample-related deadlines are met as well as ensure samples are returned to vendors.
- Open and close the LA Merchant office.
- Organize and maintain the LA Merchant sample area in the office.
- Assist with buying meetings: check in vendors, maintain vendor LA studio appointments, receive in-coming drop-off samples as well as pickups with vendors.
- Manage collection of spec sheets from vendors for the Copy team.
- Work cross-functionally with merchants, marketing, influencer teams, and studio sample managers.
- Comfortable working in a very fast-paced environment.
- Excellent time management and organization skills; meticulous attention to detail.
- Demonstrates a high degree of personal and professional integrity.
- Ability to prioritize work assignments and shift work efforts based on the needs of the department or business goals.
- Ability to work positively and collaboratively with different groups within the company to advance the company's stability and growth.
- Ability to work independently, be self-motivated, and work effectively in a team environment.
- Skilled at communicating clearly both verbally and in writing.
- Excellent problem-solving skills; willingness to think out-of-the-box to resolve issues.
- Demonstrated knowledge and proficiency with Windows, Mac, and Google products.
- Advanced Microsoft Excel skills are a plus.
- Knowledge of standard applications (Slack, Office365, Chrome, etc.).
- Full-time employment with a competitive salary of $24-$25 per hour.
- A dynamic and inclusive work environment that values diversity and promotes growth opportunities.
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