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Waste Management Specialist

1 month ago

Nashville, Tennessee, United States Vanderbilt University Full time
Job Summary

The Waste and Recycling Manager is a key position within the Facilities department at Vanderbilt University, responsible for the daily and strategic management of the waste and recycling program. This role involves supervision of staff, planning and implementation of new programs, data collection and analysis, and collaboration with various university departments and stakeholders to maintain, build, and enhance waste reduction, recycling, and surplus reuse.

Key Responsibilities
  • Manage all day-to-day operational and administrative activities of the Waste and Recycling program and assigned staff.
  • Research, plan, and implement long-range strategic plans and goals for the Waste and Recycling program.
  • Identify and implement opportunities to reduce waste and increase waste diversion.
  • Achieve waste reduction and recycling goals, including reduction of landfill waste by 30% and a diversion rate of 90% by 2030.
  • Collaborate with stakeholders to design and implement solid waste and recycling services for all campus buildings.
  • Plan services for programs, activities, and events for university, student, or outside groups.
  • Manage various supplies, equipment, and building operations, including university vehicles and assigned program spaces.
  • Research, analyze, compare, and summarize waste, recycling, and event services management best practices and environmentally low-impact products.
  • Design, collaborate, and prepare promotional and informational material for programs and events.
  • Track, compile, and report data on the results of all program activities on a monthly, quarterly, and annual basis.
  • Design and implement solid waste and recycling management programs to meet organizational goals, minimizing waste and encouraging program participation and compliance.
  • Maintain an understanding of new and current waste management legislation, adapting services to comply with legislation as required with evaluation of cost implications.
  • Provide training to recycling technicians and other staff on topics such as safety, waste disposal, composting, waste reduction, recycling, and other topics.
  • Identify or investigate opportunities for new materials to be collected and recycled.
  • Sources products and services that support departments' administrative activities, waste reduction, waste management, recycling, surplus management, special projects, events, and sustainability initiatives.
  • Establish and maintain positive working relationships with all areas and departments within the university and local community.
  • Provides supplier management to ensure positive partnerships, delivery of goods and services within contract terms, maintenance of vendor-supplied equipment, timely and effective communication, and the timely receipt of accurate invoices, reports, and rebates.
  • Makes decisions and resolves routine issues/problems arising from contracted services, and ensures suppliers comply with all applicable rules, regulations, and policies.
  • Serves as a primary point of contact with contracted waste, recycling, and surplus service suppliers.
  • Collaborates with Purchasing and Payment Services on RFP development, RFP review and analysis, and participation in the bidding process as a subject matter expert.
  • Checks, validates, and processes supplier invoices to ensure that charges are in accordance with contract terms.
  • Audits supplier waste disposal and recycling facilities to ensure the premises meet safety, quality, and service standards.
  • Raises awareness in aspects of waste reduction, recycling, and reuse at all levels of the University through presentations, goal setting, mentoring, and education.
  • Promotes the available services and procedures to enable them to reduce, reuse, recycle, and dispose of waste in the most appropriate manner.
  • Ensures waste and recycling operations are compliant with applicable rules, regulations, and policies, such as OSHA, TOSHA, EPA, DOT, USDA, TWRA, Metro Nashville, and others.
Leadership
  • Ensures a strong and resilient organizational structure through effective management of current staff and operations, evaluation of operations for improvement opportunities, and assisting management with analysis and planning.
  • Evaluates, coaches, and develops direct report staff regularly.
  • Guide, teach, and lead all team members to ensure organizational effectiveness, professional interpersonal interactions, excellent communication, ownership, commitment, and teamwork.
Supervisory Relationships
  • This position does have supervisory responsibility. This position reports administratively and functionally to the Director of Campus Services.
Education and Certifications
  • A bachelor's degree from an accredited university is required.
  • Additional post-secondary education is preferred.
Experience and Skills
  • 3 years of related experience managing waste systems, waste disposal, and waste recycling and diversion is required.
  • Demonstrated effective communication, interpersonal, and teamwork skills are required.
  • Excellent organizational skills, record-keeping abilities, and attention to detail are required.
  • Demonstrated skills utilizing Adobe Acrobat and Microsoft Office applications are required.
  • A valid TN driver's license and ability to satisfy Vanderbilt University MVR requirements are required.
  • Experience with work order management systems is preferred.
  • Previous facilities maintenance and operation work experience is preferred.
  • Previous frontline service staff management is preferred.
  • Previous higher education, manufacturing, or commercial waste collection, disposal, and recycling experience is preferred.
  • Previous vendor service contract management experience is preferred.
  • Previous Higher Education work experience is preferred.