Administrative Support Specialist

4 days ago


Lake Forest, Illinois, United States Grainger Businesses Full time
About Grainger Businesses

Grainger Businesses, a leading industrial distributor, serves over 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships.

Compensation

This hourly position offers a competitive salary between $24.37 and $36.53, with the actual pay range depending on experience, qualifications, location, and internal equity.

Job Description

The Senior Administrative Assistant plays a vital role in supporting five directors in Corporate Affairs, providing administrative support by implementing departmental processes to meet company goals. Based in Lake Forest, IL, this position reports to a Manager, Administrative Services.

Responsibilities
  • Respond to requests by gathering and providing information, asking probing questions as needed.
  • Manage logistics for leadership meetings, including venue selection, food arrangements, schedule coordination, and on-site meeting support.
  • Schedule and manage business travel logistics, ensuring leaders have necessary documentation for domestic and international travel.
  • Compose, modify, and proofread documents, such as memos, letters, reports, PowerPoint presentations, and SharePoint updates.
  • Task and project management may include managing invites, coordinating presentation content and handouts, recording action items and audio, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow-up activities.
  • Effectively manage leaders' time, being strategic and proactive in calendar management.
  • Support leadership in planning and distributing team member and leader communications.
  • Prepare personnel, purchasing, and other administrative forms for the office, forwarding them for approval and processing.
  • Train and provide backup support for other Administrative Business Partners as needed.
  • Support the onboarding and departure process for department team members.
  • Demonstrate a thorough understanding of department and company policies, procedures, and operations.
  • Participate in department projects and tasks, including training and team meetings.
  • Monitor, maintain, and order department supplies, managing associated budgets; may own other department-specific processes or activities.
Requirements
  • High School diploma or equivalent.
  • Three or more years of administrative experience.
  • Proficiency in typing at 50 WPM and common programs such as Word, Excel, and PowerPoint.
  • Experience communicating essential information concisely, both in writing and verbally.
  • The ability to proofread documents for correct grammar, spelling, and punctuation.
  • A knack for learning multiple software programs, with reporting automation tools experience being helpful.
Benefits

Grainger Businesses offers a comprehensive set of benefits, including medical, dental, vision, and life insurance plans; paid time off (PTO) and six company holidays per year; automatic 6% 401(k) company contribution each pay period; employee discounts, parental leave, three-to-one match on donations, and tuition reimbursement.



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