Executive Secretary

1 week ago

Tampa, Florida, United States One Hope United Full time
Job Description:

The Administrative Assistant role at One Hope United provides administrative and secretarial support, interacting with diverse clients and internal contacts across all levels of the organization.

We are seeking a skilled Executive Secretary to join our team. The ideal candidate will possess strong clerical skills, excellent communication abilities, and the ability to work in a fast-paced environment.

Responsibilities:
  • Verifies, compiles, and records various data related to assigned programs or departments
  • Exercises independent judgment, relieving managers of routine actions
  • Prepares materials such as inter-office communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports
  • Effectively uses word-processing, database, and spreadsheet software application programs
  • Acts as office receptionist, answering telephones, making reservations, and providing information to staff and the public
  • Maintains accurate attendance records and reports for payroll processing purposes
  • Arranges meetings, notifies participants, confirms dates and times, and prepares necessary materials
Requirements:
  • Two years' experience preferred
  • Candidate must possess skills in clerical tasks, including answering phones, filing, and processing check requests
  • Knowledge of Microsoft Word and Excel required
  • Good communication, professional, friendly, flexible, and able to prioritize and multi-task
Benefits:

One Hope United offers a comprehensive benefits package, including:

  • Tuition assistance up to $2500 per year
  • Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually
  • Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options
  • Agency paid life up to $50K based on salary
  • Voluntary Supplemental Life for Employee, Spouse, and Child(ren)
  • Voluntary Legal Plans
  • Agency paid long term after 1 year of employment
  • Enterprise Fleet car availability for high mileage drivers
  • Career ladders, professional development, and promotion opportunities

Estimated Salary: $40,000 - $60,000 per annum

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