Office Coordinator

4 days ago


Sarasota, Florida, United States Benderson Full time

Job Title: Office Coordinator

About Us: At Benderson, we pride ourselves on delivering exceptional results in the commercial property management industry. Our team is dedicated to providing top-notch support to our clients and employees alike.

Salary: $45,000 - $60,000 per year

About the Role: We are seeking a highly organized and detail-oriented Office Coordinator to join our team. In this role, you will be responsible for providing administrative support to our property management team, including electronic document and file management, compiling information, and distribution of materials.

Key Responsibilities:

  • Process a high volume of purchase orders, work orders, and invoices with accuracy and completeness
  • Maintain a thorough understanding of Nexus purchase orders and GL coding to facilitate smooth invoice processing
  • Address vendor and tenant inquiries in a timely and professional manner, place service calls as needed, and follow up to ensure issues are resolved satisfactorily
  • Assist with preparing bid documents, requesting bids, and preparing bid analysis to support effective vendor management
  • Generate maintenance letters, bids, and form letters using templates and ensuring consistency and accuracy of information
  • Perform other duties as assigned, including supporting special projects as needed

Qualifications:

  • Microsoft Office experience required, with advanced proficiency in Excel and experience using Word and PowerPoint
  • Strong written and verbal communication skills, with the ability to communicate clearly and professionally with diverse stakeholders
  • Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines effectively
  • Self-motivated and results-driven, with a proactive approach to problem-solving
  • Bluebeam experience preferred, with the ability to utilize this software to support document management and collaboration


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