Payroll and Benefits Specialist

4 weeks ago

Omaha, Nebraska, United States Omaha Performing Arts Society Full time
Job Summary

The Payroll and Benefits Specialist is responsible for managing and administering payroll and benefits for Omaha Performing Arts (O-pa). This position includes:

  • Payroll Processing: Calculate deductions, ensure compliance with applicable laws, and resolve payroll discrepancies.
  • Benefits Administration: Oversee the administration of O-pa benefit plans, including retirement contributions and other employee benefits programs. Investigate new benefits programs and enhance existing ones.
  • Benefits Plan Design: Design employee benefits plan and provide analytical and technical support for their delivery.
  • Departmental Support: Assist with day-to-day department activities, maintaining high levels of integrity and confidentiality.
  • Core Values Implementation: Uphold and promote the organization's core values of Team, Trust, and Integrity, while delivering excellent internal and external customer service.

Key Responsibilities:

  • Process bi-weekly payroll and manage payroll metric tracking and trend analysis to ensure accurate and timely payment of employees.
  • Handle enrollments, COBRA, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships, terminations, required notices and compliance testing.
  • Oversee maintenance of employee benefits files, salary updates, maintain group benefits database and update employee payroll records.
  • Oversee and manage workers' compensation and general liability claims.
  • Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.
  • Regularly communicate with employees on all benefit updates, changes, and plans.
  • Perform benefit plan audits. Manages 401K audit in partnership with VP, Human Capital and Inclusion. Prepare, collect, and organize data for actuarial assessments.
  • Produce annual reports like the workers' comp audit, salary surveys, census and OSHA reporting.
  • Complete annual ACA filing and accuracy of W2s.
  • Coordinate transfer of data to external contacts for services, premiums, and plan administration.
  • Evaluate and revise internal processes to reduce costs and increase efficiency.
  • Document and maintain administrative procedures for assigned benefits processes.
  • Ensure compliance with applicable government regulations and timeliness and accuracy of required reporting and fees.
  • A part of the day-to-day efficient operation of the HR Department.
  • Assist with the tracking of departmental measurements that support the accomplishment of the company's strategic goals.
  • Audit monthly benefit invoices and submit for payment for upon approval.
  • Serve on O-pa Committees as HR representative/co-chair.

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