Air Force Management Administrator Position
3 days ago
Job Description:
Integrated Data Services (IDS) is a leading provider of custom software products and Government financial management services. Our team is currently searching for a highly skilled Air Force Management Administrator to join our team in Los Angeles, CA.
Responsibilities:
- Education Management:
- Plan, organize, administer, and evaluate the organization's training and professional development program for assigned personnel.
- Support the Air Force training program to ensure personnel receive initial, recurring, and annual training as required to satisfy mission needs.
- Assist functional organizations and the unit's Government Purchase Card (GPC) holder to acquire cost-effective and efficient training.
- Develop, maintain, and update the organization's training budget and obligation estimates.
- Coordinate with functional organizations regarding non-governmental training courses prior to purchasing or contracting the training.
- Disseminate training opportunities to the target audience.
- Support the professional and career development training program to ensure employee training history records are complete and accurate.
- Maintain and track Basic Developmental Education (BDE), Acquisition Program Development Plan (APDP), and Individual Development Plan (IDP).
- Maintain and update training data contained in databases to track and coordinate efforts.
- Coordinate and announce developmental opportunities to personnel.
- Monitor and ensure employees acquire all training necessary to fulfill requirements consistent with their professional developmental and career advancement goals.
- Unit Deployment/Readiness Management:
- Support the unit deployment/readiness management program.
- Prepare for deployment and redeployment.
- Monitor and track deploying personnel and equipment products.
- Review deployment tasking planning documents.
- Input, extract, and interpret data in automated information systems such as Status of Resources and Training Program (SORTS) and the AEF Reporting Tool (ART).
- Analyze emergency action messages and recommend solutions.
- Manage the organization's Inspector General activities.
- Develop crisis action procedures in conjunction with other employed organizations.
- Maintain a close relationship between operations, logistics, and support organizations to enhance support of the combat mission.
- Analyze and recommend requirements for forward movement of forces to support the organization.
- Manage the Self Inspection Program (SIP).
- Integrate redeployment planning actions with functional area representatives.
- Enlisted (EPR) and Officer Performance Report (OPR) Management:
- Maintain and update the organization's military performance reports, feedbacks, and military promotion programs.
- Provide weekly status briefings regarding the OPR/EPR program, including timeliness statistics.
- Develop semi-annual briefings regarding OPR/EPR policies, duty titles, and change of reporting officials, directives, and regulations.
- Schedule/monitor EPR/OPR processing.
- Maintain and update information contained in databases to track and coordinate efforts.
- Supplies Management:
- Collect and document requirements for accountable and non-accountable supplies and equipment.
- Process requisitions.
- Maintain stores of accountable and non-accountable supplies and equipment and conduct inventories.
- Space Allocation Management:
- Track organization space allocation requirements.
- Develop, maintain, and update reports identifying organizational space utilization, including personnel assignment.
- Executive Support Services:
- Provide Executive Support Services, including preparing reports, papers, and briefings, and SMC communications policies and templates.
- Prepare correspondence.
- Maintain appointment calendars and conference room schedules.
- Schedule meetings and conferences, including those involving staff from outside the immediate office.
- Answer telephones, forward messages, and provide responses to routine queries.
- Act as Travel Clerk and perform Defense Travel System functions on behalf of the traveler.
- Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, suspenses, and responses, including supporting management of actions in TMT.
- Support LR records management activities, retrieve products stored in Government information repositories, provide inputs and recommendations regarding administrative and office management processes and procedures.
- Prepare agendas, reports, and briefings for staff meetings.
- Manpower and Personnel Management:
- Coordinate all personnel management activities with associated management personnel.
- Provide guidance and recommendations to organizational personnel for completing manpower and personnel documentation.
- Maintain the unit personnel management roster/unit manning document and related organizational rosters.
- Maintain and update information contained within databases to track and coordinate efforts.
- Assist in writing and maintaining office plans and procedures, such as maintaining an accurate organizational baseline, organizational charts, functional statements, mission descriptions, and telephone directories.
Requirements:
- A Bachelor's degree in Business Management or other related disciplines is preferred but not required.
- A minimum of 4-8 years of experience with a minimum of 2-6 years of direct DoD experience in one or more of the specific areas listed above.
Benefits:
- IDS offers a robust benefits package, including employer-paid health, dental, vision, disability, AD&D, and life insurance plans for eligible employees.
- IDS also offers a variety of elective plans to eligible employees, including flexible spending accounts, voluntary life insurance, and supplemental insurance plans.
- Benefits become effective the first of the month following the start date of employment, unless starting on the 1st of the month, in which case benefits are effective immediately upon the eligible employee's start date.
- IDS offers eligible employees eleven (11) paid holidays, generous PTO accruals starting at three (3) weeks per year, as well as a 401(k) safe harbor contribution upon eligibility.
- IDS also offers generous employee referral bonuses.
Equal Opportunity Employer:
IDS is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, creed, age, sex, gender, physical or mental disability, sexual orientation, gender identity, gender expression, ancestry, pregnancy, perceived pregnancy, medical condition, marital status, familial status, color, religion, uniformed services, veteran status, national origin, genetic information, or any other characteristic protected under local, state, or Federal law.
U.S. Citizenship Required:
U.S. citizenship is required; H1-B visas and other visas are not being sponsored. Relocation expenses are NOT compensated. All jobs are employer-paid; no fees to candidates. Third parties or agencies' inquiries are not being accepted.
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