Events Coordinator Specialist

6 days ago


Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time
Job Description:

Event Planning and Coordination Role

This full-time staff position at the University of Pittsburgh is responsible for facilitating event planning, including budget development, effective marketing strategy employment, vendor contract negotiation, vendor oversight, and event logistics. The Events Coordinator will work closely with the Graduate Studies team to execute key programs and events that enhance academic, professional, and social skills of graduate and professional students.

Key Responsibilities:
  • Develop and oversee an annual internal team calendar of events and workshops to be sponsored and/or promoted by Graduate Studies.
  • Develop and maintain a timeline and budget for each event sponsored by Graduate Studies, in coordination with the Vice Provost and other members of the Graduate Studies team as appropriate.
  • Share planning documents with the team to promote collaboration and update the graduate team regularly on progress at team meetings.
  • Draft and communicate day-of-program materials with the team and others as needed.
  • Coordinate with the graduate studies team members on event details, including compiling invitation lists, inviting speakers, providing instructions for remarks, assembling and sharing slides, creating nametags, producing certificates of recognition, or ordering swag or raffle prizes.
  • Serve as the liaison with special events, catering, facilities, IT, and other departments who will provide support and staffing for events.
  • Participate in post-event meetings to review and make recommendations for future events.
  • Promote events, resources, and news broadly, including on the Graduate Studies website, emails/newsletters, Social Media channels, and Pitt Commons, often in collaboration with the communications team.
Requirements:

To be successful in this role, you should possess:

  • A Bachelor's degree required, with at least 1 year of experience in event coordination.
  • Strong oral and written communication skills suitable for various audiences.
  • University and social media experience preferred.
  • Acute attention to detail and accuracy.
  • The ability to manage multiple projects with competing deadlines, perform effectively with a fluctuating workload, be flexible, and generate creative problem-solving approaches.
  • Experience using spreadsheets to manage event details and budgets.
  • Comfortable collaborating with others on projects and tasks.
  • A willingness and eagerness to learn and grow individually and as part of a team.
Estimated Salary:

$45,000 - $60,000 per year, depending on qualifications.

Benefits:

The University of Pittsburgh offers a competitive benefits package, including health insurance, retirement plan, and paid time off.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity, and diversity. EOE, including disability/vets.


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