Onsite Assistant Community Association Manager

4 weeks ago

Miramar, Florida, United States RealManage Full time
Overview

At RealManage, we're seeking a highly skilled Onsite Assistant Community Association Manager to join our dynamic team. As a key member of our community management team, you'll play a vital role in ensuring the smooth operation of our communities.

As an Onsite Assistant CAM, you'll be responsible for assisting with day-to-day operations, including deed restriction letters, renewals, meeting notice preparation, and attendance at board meetings. You'll also be responsible for preparing minutes, maintaining corporate records, and coordinating with volunteers.

We're looking for someone with a strong background in property management, preferably with experience in Homeowner Association (HOA) management. You'll need to be highly organized, have excellent communication skills, and be able to multitask with ease.

In return for your hard work and dedication, we offer a competitive salary of $21.00 to $24.00 per hour, depending on education and experience. Our benefits package includes medical, dental, vision, life, and disability insurance, as well as an HSA, FSA, education reimbursement, 401K matching, and an Employee Assistance Program (EAP).

Responsibilities:

  • Deed Restriction Letters: Produce and track letters based on site inspections. Maintain violation log, both active and resolved.
  • Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.). Solicit bids for renewal, renew the agreements with current vendor if requested, and/or assist the bid packet preparation.
  • Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association's bylaw notice requirements.
  • Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes.
  • Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting.
  • New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting.
  • Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations.
  • Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests.
  • Filing: Set up files for new associations as assigned and maintain association files per standard office procedures.
  • Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings.
  • Plus other work-related tasks as needed.

Qualifications:

  • 1 year of apartment, commercial, or property management experience required.
  • Previous Homeowner Association (HOA) management experience strongly desired.
  • Microsoft Office products.
  • Communication skills.
  • Attention to detail.
  • Service orientation.
  • Responsiveness and follow-up.
  • Multi-tasking - Ability to handle multiple tasks/situations at one time.

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