Facilities Operations Coordinator
3 weeks ago
The Facilities Coordinator is a key member of the Plant Operations team at Hackensack Meridian Health. This role is responsible for coordinating and monitoring the workflow of mechanics, providing administrative and clerical support to the department, and ensuring the smooth operation of facilities.
Key Responsibilities:
• Coordinates and monitors workflow of mechanics through dispatch, SMS, and email work orders from incoming calls to the Plant Ops hotline.
• Coordinates work orders, makes decisions quickly, and has a good understanding of technical aspects of the Plant and Hospital.
• Attends all Plant Operations Staff meetings to take minutes and attendance, coordinates meetings, and ensures that training for all team members is scheduled.
• Coordinates and oversees completion of annual requirements for Plant Operations Staff, including Annual Basic Training and PPD tests.
• Responsible for securing, maintaining, and updating all licenses and certifications, and documents are updated as needed.
• Assists in the review and revisions of the Departmental Policy and Procedure Manual on an annual basis and directs management inspection of the manual.
• Evaluates workload and prioritizes projects with Management, communicates with Department/Nurse Managers on tentative time frames, and meets project completion targets.
• Provides back-up support as needed when management is not available, coordinates vendors and supplies, and ensures goods and services scheduled will be processed in a timely manner.
• Schedules appointments, maintains calendars, and arranges meetings, and ensures appointments are kept accurately.
• Acts as a supply coordinator, monitoring and tracking all department purchases, ensuring purchases are approved, researching prices, and searching for replacement items through the internet.
• Answers telephone, screens calls, provides phone support, and relays messages to the appropriate parties, and directs calls to the appropriate source.
• Makes complete travel arrangements and prepares expense reports, and handles travel arrangements and expense reports in a timely and accurate manner.
• Responsible for contacting appropriate vendors for prompt service of malfunctioning equipment and monitors that service is prompt, tracks annual service agreements, and coordinates vendors in response to a given need.
Requirements:
• Excellent written and verbal communication skills.
• Proficient computer skills that may include but are not limited to Microsoft Office and/or Google Suite platforms.
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