Administrative Support Specialist
7 days ago
We are seeking a highly motivated and organized Administrative Assistant to join our team at the Office of the State Public Defender in Grand Junction, Colorado. As an Administrative Assistant, you will be responsible for providing exceptional support to our staff and clients by performing routine clerical and receptionist duties. This is a full-time, entry-level position that offers a unique opportunity to work in a fast-paced environment while learning office and court procedures.
**Job Summary:**
- Provide general reception duties including answering phones, screening calls, and referring callers to the appropriate person or agency.
- Greet and assist onsite visitors, provide general information, and maintain the reception area.
- Check voice mail and email inbox frequently during scheduled work hours, respond to or forward messages to the appropriate person or agency.
**Responsibilities:**
- Assist persons applying for representation by a public defender, explain the application process, and verify completeness of documents.
- Process applications according to State and Regional Office policies.
- Open, enter data into, and update client files in the online case management system.
- Move hardcopy files to/from the closed file room in accordance with policy and procedure.
**Requirements:**
- Graduation from high school or equivalent required.
- No prior experience required, but knowledge of basic math, English language, grammar, and punctuation preferred.
- Knowledge of standard software applications such as Microsoft Office Word, Excel, internet browsers, and e-mail.
**Benefits:**
- Estimated salary: $45,000 - $55,000 per year.
- 6 Health Plans (Cigna & Kaiser options), Basic Vision Insurance, Dental Insurance, State Paid Life Insurance, State Paid Short-Term Disability, FSA - Healthcare and Dependent Care, HSA Plan with Employer Contribution, Generous Paid Time Off, 11 paid holidays, Access to Mental Health and Well-Being Resources, Colorado PERA, 401(k) and 457 Supplemental Retirement Plans.
This is a fantastic opportunity to join a dynamic team dedicated to serving the community. If you have excellent communication skills, a strong attention to detail, and a passion for providing exceptional customer service, we encourage you to apply for this exciting role.
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