Senior Administrative Operations Coordinator

6 days ago


Albany, New York, United States StateJobsNY Full time

At StateJobsNY, we are seeking a highly skilled Senior Administrative Operations Coordinator to join our team. This is a fantastic opportunity for an experienced professional to leverage their expertise in administrative operations and make a meaningful contribution to our organization.

Estimated Salary: $73,000 - $83,000 per year

About the Role

We are looking for a seasoned Senior Administrative Operations Coordinator to provide high-level administrative support to our Office of Interoperable and Emergency Communications (OIEC). The successful candidate will have a strong background in administrative operations, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Create, maintain, and provide quarterly reports of OIEC data to senior management for review
  • Receive and review correspondence sent to OIEC and distribute accordingly
  • Prepare comprehensive reports on issues that require management's attention
  • Disseminate information on behalf of the Director to relevant units in a timely and accurate manner
  • Coordinate and manage statutory required meetings
  • Provide scheduling and daily organizational management to assist the Director of OIEC
  • Ensure records retention and retrieval systems are established and maintained in accordance with agency policy and operational needs
  • Act as a liaison with other Local, State, and Federal partners to maintain communication contact and operational readiness
Requirements

To be considered for this role, you must possess:

  • A minimum of one year of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law
  • Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle
Working Conditions

This is a full-time position that requires occasional travel (20%). You may be required to work during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices, and/or local deployments, which would result in a change and/or increase in working hours, locations, and/or duties.

Benefits

This position offers a competitive salary range of $73,000 - $83,000 per year, as well as a comprehensive benefits package.



  • Albany, New York, United States Nexus Staff Inc. Full time

    Job Description: Administrative CoordinatorNexus Staff Inc. seeks a skilled Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative support to senior staff, ensuring seamless execution of daily tasks.Responsibilities:Manage calendars, schedules meetings, and coordinates travel arrangements.Prepare...


  • Albany, New York, United States Berkshire Farm Center Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our Foster Care team. This role will provide administrative support, coordinate systems, and ensure team needs are met efficiently.ResponsibilitiesOrder supplies, maintain office equipment, coordinate petty cash, filing, shredding, photocopying, and...


  • Albany, New York, United States Wojeski & Company CPAs Full time

    Job OverviewWojeski & Company CPAs is an esteemed accounting firm in Albany, New York.Salary and BenefitsEstimated annual salary: $70,000 - $90,000. Our comprehensive benefits package includes competitive compensation, PTO, 401(k) program with employer match, health and wellness benefits, and more.Job DescriptionWe are seeking a detail-oriented Practice...


  • Albany, New York, United States New Wave People Full time

    Job Title: Administrative CoordinatorLocation: New York StateAbout the Job:New Wave People is seeking a highly motivated and detail-oriented Administrative Coordinator to join our team. As an essential member of our support staff, you will be responsible for coordinating administrative tasks, managing correspondence, and maintaining accurate...


  • Albany, New York, United States Cynet Systems Full time

    Cynet Systems is a leading organization seeking a highly skilled Senior Legal Administrator to join our team. As a Senior Legal Administrator, you will play a critical role in ensuring the smooth operation of our legal department.About the RoleThis exciting opportunity offers a competitive salary of $60,000 - $65,000 per year, depending on experience. Our...


  • Albany, New York, United States Albany Board Of Realtors Full time

    Job OverviewWe are seeking a highly skilled and experienced administrative professional to join our team as an Administrative Services Coordinator. This role will provide critical support to our staff and members, ensuring the smooth operation of our day-to-day activities.The successful candidate will possess excellent organizational skills, be proficient in...


  • Albany, New York, United States Baby-Friendly USA Inc Full time

    Job OverviewBaby-Friendly USA Inc, a national nonprofit organization based in Albany, NY, seeks an Administrative Operations Director to support the assessment of hospitals in the United States seeking Baby-Friendly accreditation.The role is split into two primary areas: financial management and human resources workflow. As a key member of the administrative...


  • Albany, New York, United States Walrath Recruiting, Inc. Full time

    **Administrative Assistant Position Overview**Walrath Recruiting, Inc. is seeking a highly skilled Administrative Assistant to support our team in Albany, NY.Job DescriptionThis full-time, permanent position involves providing administrative support to our staff, including:Managing meeting schedules and coordinating travel arrangements.Handling...


  • Albany, New York, United States Infojini Full time

    About the RoleInfojini is seeking an experienced Senior Office Coordinator to serve as the lead support person in our Unit. This is a key position responsible for ensuring the smooth flow of operations between our Unit and all other Units within the client.Main ResponsibilitiesManage the office calendar and the Director's daily schedule by independently...


  • Albany, New York, United States New York State Teachers' Retirement System Full time

    About the RoleWe are seeking a highly skilled and organized Senior Executive Support Specialist to join our team at the New York State Teachers' Retirement System. This role will provide critical support to the Managing Director of Administration and Deputy Managing Director of Administration, as well as work closely with department directors to ensure...


  • Albany, New York, United States Peregrine Shaker Full time

    Overview of Care Coordinator Role at Peregrine ShakerPeregrine Senior Living is a leading provider of senior assisted living and memory care, committed to delivering exceptional care and supervision.About the PositionWe are currently seeking an experienced Care Coordinator to join our team. The successful candidate will be responsible for coordinating...


  • Albany, New York, United States The LiRo Group Full time

    We are seeking an experienced Administrative Operations Specialist to join our team at The LiRo Group in Albany, NY.The selected candidate will be responsible for providing administrative support to the Division of Design, assisting with operations and ensuring smooth day-to-day activities.About The LiRo GroupWe are a leading construction management firm...


  • Albany, New York, United States Wilson Elser Full time

    OverviewWilson Elser is a leading defense litigation law firm with over 1,100 attorneys across the United States. Founded in 1978, we rank among the top 200 law firms and offer a dynamic work environment.Job DescriptionThis Legal Administrative Assistant - Document Coordinator position offers a unique opportunity to join our team in Albany. The role involves...


  • Albany, New York, United States Peregrine Senior Living Full time

    OverviewPeregrine Senior Living is a leading provider of senior assisted living and memory care, committed to delivering exceptional care and supervision. We are seeking an experienced Activities Assistant to join our team.


  • Albany, New York, United States Promenade Management Full time

    Promenade Management **Job Overview**A rewarding opportunity exists for a seasoned Registered Nurse to assume the role of Senior Clinical Director at Promenade Management. As part of our dynamic team, you will be responsible for overseeing the day-to-day clinical operations of our home care services in conformance with our organization's mission, philosophy,...


  • Albany, New York, United States Ithaca City School District Full time

    The Ithaca City School District seeks an experienced Administrative Assistant to support the work of a department head. This highly complex role involves providing administrative support to further the overall work of the organization.Key Responsibilities:Prepare responses to letters concerning programs, policies, and procedures for own or supervisor's...


  • Albany, New York, United States CenterWell Senior Primary Care Full time

    Join Our Team as a Senior Healthcare ProfessionalAbout the Role:In this challenging and rewarding position, you will have the opportunity to make a real difference in the lives of our patients. As a Senior Healthcare Professional, you will work closely with our team of healthcare professionals to provide high-quality, patient-centered care to our elderly...


  • Albany, New York, United States StateJobsNY Full time

    Job SummaryThe New York State Education Department's (NYSED) Office of Cultural Education (OCE) is seeking a highly skilled and experienced Information Technology Specialist 4 to fill this challenging position.About the RoleThis dynamic role involves working closely with the NYSED's Information Technology Services unit and serving as the OCE's IT...


  • Albany, New York, United States Nesco Resource Full time

    OverviewNesco Resource is a leading provider of staffing services, seeking an experienced Administrative Assistant to support our team of attorneys in business and commercial litigation, energy, and corporate law. This direct hire position offers a challenging opportunity to utilize your skills and expertise in a fast-paced legal environment.Salary: $52,500...


  • Albany, New York, United States The LiRo Group Full time

    About The LiRo GroupWe are a leading construction management, engineering, and environmental firm with a strong track record of delivering integrated solutions to clients in the public and private sectors. Ranked among the nation's top A/E firms by Engineering News-Record, we pride ourselves on building strong relationships and capabilities to become a...