Executive Office Coordinator

1 week ago

Carnegie, United States Joulé Full time
Overview

A distinguished research university is currently seeking an Executive Office Coordinator to support the daily operations of its administrative team. This is a full-time, direct/permanent position working onsite in Oakland, PA.

The successful candidate will be responsible for managing the office environment, coordinating travel arrangements, and providing exceptional customer service to faculty, staff, and visitors. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to maintain confidentiality.

This is a unique opportunity to join a dynamic team and contribute to the success of our organization. If you are a motivated and detail-oriented individual with a passion for delivering exceptional results, we encourage you to apply.

About Joulé

Joulé is a leading provider of innovative solutions for businesses. We pride ourselves on our commitment to excellence, our passion for innovation, and our dedication to our customers. Our goal is to provide unparalleled service and support to our clients, enabling them to achieve their goals and succeed in their respective industries.

Job Responsibilities

The Executive Office Coordinator will be responsible for:
  • Managing the office environment, including maintaining a clean and organized workspace, coordinating meetings, and ensuring seamless communication between team members.
  • Coordinating travel arrangements, including making reservations, booking flights, and arranging transportation.
  • Providing exceptional customer service to faculty, staff, and visitors, responding to inquiries, and resolving issues in a timely and professional manner.
  • Maintaining accurate records, files, and databases, ensuring compliance with relevant policies and procedures.

Requirements

To be considered for this exciting opportunity, applicants must possess:
  • A high school diploma or equivalent, preferably with some college education or experience in a related field.
  • Excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
  • Strong communication and interpersonal skills, with the ability to build relationships with colleagues, vendors, and clients.
  • Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.

Benefits

We offer a competitive salary range of $45,000-$55,000 per year, depending on experience, as well as a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.

Joulé is an equal opportunities employer and welcomes applications from diverse candidates. If you are passionate about delivering exceptional results and contributing to a dynamic team, we encourage you to apply.

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