Executive Assistant to the Nature Team

4 weeks ago


Chicago, Illinois, United States Natural Resources Defense Council Inc Full time
Job Summary

We are seeking an experienced Executive Assistant to provide administrative support to the Nature Programs Leadership Team at the Natural Resources Defense Council Inc. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to the Nature Programs Leadership Team, including calendar management, scheduling, and expense processing.
  • Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes.
  • Organize and coordinate meetings and events with internal and external parties, and oversee logistics, scheduling, and technology of programmatic meetings and retreats.
  • Coordinate travel arrangements and occasionally support the members of the Nature Programs Leadership Team during travel.
  • Liaise with the SP&O and Finance teams to support budgeting activities.
  • Provide ad-hoc hands-on support for a variety of projects and roles.
  • Maintain the Nature Programs Leadership Team calendar and ensure projects and events are well coordinated and communicated.
Requirements
  • 5 to 7 years of administrative or office management experience, including 3 years of experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff.
  • BA/BS degree or equivalent work experience.
  • Excellent PowerPoint, Word, and Excel skills.
  • Strong project management and project coordination skills.
  • Proactive, detail-oriented, problem-solving skills with the ability to deliver high-quality results on time.
  • Experience working with multiple teams, priorities, and projects at the same time.
  • Strong writing skills.
  • Ability to and passion for facilitating the work of a senior leader and helping a team run successfully.
  • Superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment.
  • Ability to perform administrative tasks well and simultaneously adjust focus between big picture strategic work and day-to-day to-dos with ease.
  • Demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity.
  • Excellent communication skills, both written and verbal.
  • Comfortable interacting with staff at all levels and representing the ideas or position of the Nature Programs leadership clearly and diplomatically, when needed.


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