Administrative Support Specialist

3 days ago


Lincoln, Illinois, United States WestCare Foundation Full time
Administrative Assistant Job Description

WestCare Foundation seeks a skilled Administrative Assistant to provide support for our program. This role will involve a range of administrative and clerical duties, including scheduling appointments, handling correspondence, and preparing reports.

Key Responsibilities
  • Provide administrative support to the supervising clinical counselor, including scheduling appointments, correspondence, and phone calls.
  • Coordinate and prepare for programmatic meetings, including meeting announcements, agendas, and minutes.
  • Assist with clerical duties for the counseling and administrative staff as needed.
  • Assist in the development and implementation of substance abuse treatment policies and procedures.
  • Make travel arrangements for staff members as needed.
  • Maintain filing systems and review and distribute incoming mail as necessary.

Requirements

  • High school diploma or equivalent required.
  • Previous experience in a secretarial position, preferably in a social service setting.
  • Excellent organizational and communication skills.
  • Strong computer skills, including Microsoft Office applications.
  • Ability to work well in a team environment and maintain confidentiality.

Working Conditions

The work is primarily performed in an institutional setting. The employee must be able to perform the essential duties and activities with or without accommodation, including standing and walking, sitting for extended periods, and using a computer and telephone systems.



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