Administrative Assistant
7 days ago
The Administrative Assistant provides essential office support and secretarial duties for a specified building. This position reports to the Building Principal.
This role involves providing a welcoming atmosphere to students, staff, parents, administration, and community, including answering phones and performing various office functions with a consistently positive and friendly tone.
- Manage attendance records, verify absent students' information with parents, check students in and out, and compile state required attendance reporting
- Process volunteer paperwork and conduct background checks as needed
- Assist families with enrolling new students, completing necessary paperwork, including immunization information, and updating Kindergarten registration packets
- Organize tasks such as submitting work orders, copy center requests, updating staff binders, coordinating parent-teacher conferences, and managing picture day arrangements
- Maintain data management systems, update the school's website, Facebook, newsletter, and Tight Rope Carousel
- Provide front office support, process and distribute faxes, district, and US mail, manage accident reports for students and staff, track facility use, and student records requests
- Maintain a highly organized and efficient file system while upholding strict confidentiality standards
- Perform health room duties and other responsibilities as assigned
To be successful in this role, you should possess:
- A degree equivalent to an AA or relevant work experience
- Strong knowledge of Macs, PCs, and related software
- Ability to remain calm under stress, respond independently to problematic situations, and maintain accurate records
- Excellent writing skills, with the ability to develop written reports and action plans
- Possess excellent spelling, grammar, punctuation, and composition skills
- Demonstrated record-keeping/filing skills and ability to work with figures
- Strong interpersonal skills, with the ability to work professionally with persons at all levels
This position requires being physically capable of kneeling, bending, standing, and lifting up to 50 lbs., if necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Terms of Employment:This role is subject to the Policies and Procedures of Mead School District. The Salary Range for Administrative Assistants is $18.67 per hour. Substitutes will accrue 1 hour of sick leave for every 40 hours worked. Benefits include Medical, Dental, Vision, Life Insurance, and Long-Term Disability, provided through the School Employee Benefits Board (SEBB).
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