Part-Time Administrative Assistant

4 weeks ago

Tacoma, Washington, United States Insulation Northwest, LLC Full time

We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team at Pacific Partners Insulation South. As an Administrative Assistant, you will be responsible for providing administrative support to our office team, including answering incoming calls, processing accounts payable, and entering work orders into our Job Core system.

The ideal candidate will have excellent communication skills, both written and verbal, and be proficient in Microsoft Office products, including Word, Excel, and Outlook. Experience with AR, AP, billing, and payroll processing is a plus.

As a member of our team, you will have the opportunity to learn new skills and build a career with a growing company. We offer a competitive pay, paid vacation, paid holidays, and a 401k with company match.

Responsibilities:

  • Assist with incoming calls and support scheduler
  • Make collection calls, work with our team to get invoices paid
  • Process and submit Accounts Payable
  • Enter work orders into Job Core system
  • Responsible for data entry of AR and reconciling account receivable
  • Types various memos, correspondence, reports and other documents
  • Miscellaneous office duties including, but not limited to filing, scanning, data entry, processing ingoing/outgoing mail

Qualifications:

  • Proficient in Microsoft office products including word, excel, and outlook
  • Excellent verbal and written communication skills
  • Excellent data entry skills
  • High School Diploma or GED required (or in progress)
  • Experience with AR, AP, billing and payroll processing experience a plus
  • Must be honest, reliable and dependable and have a positive attitude
  • Must be able to work independently or with others in a team environment
  • Able to multitask and manage multiple tasks simultaneously
  • Operate general office equipment for example; fax machine, copier, scanner and etc.
  • Must be able to meet deadlines and prioritize work based on urgency
  • Must be able to work in a fast-paced environment
  • Fluent in Spanish a plus

Physical Demands:

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • Able to lift light to moderate weight, as well as sit for extended periods of time
  • Experience using a computer

Work Environment:

  • Work in an office environment

EEO Statement:

  • IBP is an equal opportunity employer

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