Administrative Coordinator
2 weeks ago
Rockefeller Financial is a leading financial advisory services firm that provides strategic advice to high-net-worth individuals and families, institutions, and corporations. With a strong presence in the market, the firm oversees a significant amount of client assets and is committed to delivering exceptional client experiences.
Job SummaryWe are seeking a highly motivated and organized Administrative Assistant to join our growing team. The successful candidate will be responsible for providing administrative support to our team members and interacting directly with clients to ensure a positive and satisfying experience.
Key Responsibilities- Calendar and Travel Management: Manage all aspects of calendars and travel arrangements, ensuring seamless coordination and timely execution.
- Client Interaction: Interact with clients on a daily basis, responding to inquiries, and coordinating face-to-face meetings in a professional and respectful manner.
- Site Management: Oversee site operations, including space allocation, reporting, and supplies, ensuring a smooth and efficient work environment.
- Document Management: Create, maintain, and archive documents in an organized filing system, ensuring easy access and retrieval.
- Special Projects: Assist with special projects as assigned, demonstrating flexibility and a willingness to learn.
- Education: Bachelor's degree in a related field preferred.
- Experience: Minimum of 3 years of experience in a similar administrative role.
- Interpersonal and Communication Skills: Excellent interpersonal and communication skills to interact with clients and team members.
- Organizational and Time Management Skills: Strong organizational and time management skills to prioritize tasks and meet deadlines.
- Technical Skills: Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
The anticipated part-time base salary range for this role is $31.00 to $35.00 an hour. Base salary will depend on several factors, including qualifications, skills, competencies, and experience. This role may be eligible for a discretionary bonus. Rockefeller Financial offers a comprehensive benefit package, including health coverage, vacation time, paid leave, retirement plan, and more.
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