Professional Office Coordinator
1 week ago
About the Job
The Administrative Assistant III role at Fidelity Partners is a dynamic position that requires exceptional administrative skills and experience. The successful candidate will provide high-level support to senior staff, manage day-to-day office operations, and ensure seamless communication among team members.
Key Responsibilities:
- Coordinate office activities, including problem-solving, organization, and task prioritization.
- Respond to written communications and maintain staff calendars.
- Ensure staff attendance at meetings, coordinate meeting materials, and arrange remote and live events.
- Query attendees' schedules, reserve conference space, and configure communication applications.
- Develop work products and documents for special projects, requiring research and data entry into government databases.
- Purchase office supplies and track administrative budgets using software like Excel and Access.
- Analyze data, create spreadsheets, graphs, and presentations using Microsoft Office tools.
- Perform daily clerical tasks, collect mail, answer phones, and provide customer service.
- Review incoming correspondence, identify missing information, and type final documents.
- Maintain electronic filing systems and SharePoint sites.
- Exercise discretion in safeguarding confidential files and sensitive information.
- Order office supplies, services, and equipment as needed.
- Perform other assigned administrative duties, including timekeeping and property tracking.
Qualifications:
- Bachelor's degree or equivalent experience with 4 years of related work experience.
- Ability to perform complex administrative tasks and support senior staff.
- Advanced computer skills, including proficiency in Microsoft Office and database management.
- Knowledge of personal computers, word-processing, spreadsheets, and database software.
- Ability to conduct searches for program-related information and compose correspondence.
- Fully qualified typist required.
- Excellent writing, grammar, spelling, and punctuation skills.
- Strong interpersonal skills to work effectively with all levels of management and staff.
Benefits:
- Competitive salary range: $45,000 - $65,000 per year, based on location and experience.
- Comprehensive benefits package, including medical, dental, and vision options.
- Outstanding career growth potential and opportunities for advancement.
About Us:
Fidelity Partners is a reputable company providing medical, technical, logistical, and administrative services to the federal government and commercial clients nationwide. We offer a supportive work environment, competitive salaries, and excellent benefits packages. If you're a highly skilled administrative professional looking for a new challenge, we encourage you to explore this exciting opportunity.
-
Operations Coordinator V
7 days ago
Bethesda, Maryland, United States Jamison Professional Services, Inc. Full timeJob Summary: We are seeking an Operations Coordinator V to join our team at Jamison Professional Services, Inc. in Bethesda, MD. The successful candidate will be responsible for coordinating personnel services, managing data quality, and providing administrative support to the Human Resources Liaison Office.The ideal candidate will have a strong background...
-
Administrative Support Professional
6 days ago
Bethesda, Maryland, United States Jamison Professional Services, Inc. (Jamison) Full timeJob Summary:Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business seeking an experienced Administrative Support Professional to provide exceptional administrative support to our team. As an Administrative Support Professional, you will be responsible for maintaining the manager's appointment calendar, arranging...
-
Corporate Office Coordinator
7 days ago
Bethesda, Maryland, United States Rapid Financial Services, LLC Full timeAbout Us:Rapid Financial Services, LLC is an innovative leader in alternative financing solutions, committed to empowering small businesses nationwide. We offer a dynamic work environment, generous benefits, and opportunities for growth.About the Job:The Corporate Office Coordinator plays a vital role in maintaining our corporate office's smooth operation,...
-
Medical Office Coordinator
5 days ago
Bethesda, Maryland, United States SCA Health Full timeWe are seeking a skilled Medical Office Coordinator to join our team at SCA Health.About the RoleThe ideal candidate will possess strong communication skills and be able to effectively manage multiple tasks and responsibilities in a fast-paced environment.This role is responsible for greeting patients and visitors, registering patients, verifying identity...
-
Medical Office Coordinator
2 days ago
Bethesda, Maryland, United States SCA Health Full timeAs a Medical Office Coordinator at SCA Health, you will play a vital role in ensuring the smooth operation of our medical facility. This position requires strong communication and organizational skills to effectively manage patient flow, coordinate with healthcare professionals, and maintain accurate records.About SCA HealthSCA Health is a leading provider...
-
Bethesda, Maryland, United States Forrest Solutions Full timeAbout the Role:We are seeking a highly skilled Professional Office Administrator to join our team at Forrest Solutions. As a key member of our litigation support department, you will be responsible for providing administrative assistance to our attorneys and supporting the smooth operation of our office.Key Responsibilities:Litigation Support: Manage case...
-
Data Management Specialist
6 days ago
Bethesda, Maryland, United States Jamison Professional Services, Inc. Full timeJob Title: Data Management SpecialistWe are seeking a skilled Data Management Specialist to join our team at Jamison Professional Services, Inc. in Bethesda, MD. As a key member of our operations team, you will be responsible for managing data quality, coordinating personnel processes, and providing administrative support to the Human Resources Liaison...
-
Executive Administrative Assistant
3 days ago
Bethesda, Maryland, United States Rapid Finance Full timeOffice Administrator Job SummaryWe are seeking an experienced Executive Administrative Assistant to support our Corporate Office in Bethesda, MD. This is a hybrid role requiring a minimum of three days in the office.About UsRapid Finance is a leading provider of alternative financing solutions for small and mid-sized businesses. We specialize in fast,...
-
Administrative Support Professional
6 days ago
Bethesda, Maryland, United States Fidelity Partners Full timeFidelity Partners is seeking a highly skilled Administrative Support Professional to join our team. In this role, you will provide administrative support to senior-level staff and contribute to the smooth operation of our office.About the JobThis position requires a strong attention to detail, excellent organizational skills, and the ability to work...
-
Event Design Coordinator
1 week ago
Bethesda, Maryland, United States Caribbean Caterers Full timeJob OverviewWe are seeking an experienced Event Design Coordinator to join our team at Caribbean Caterers. This is a fantastic opportunity for someone who is passionate about delivering exceptional events and providing outstanding customer service.About the RoleThe Event Design Coordinator will be responsible for planning, coordinating, and executing events...
-
Executive Support Coordinator
7 days ago
Bethesda, Maryland, United States Ultimate Staffing Services Full timeJob SummaryWe are seeking a highly organized and proactive Executive Support Coordinator to provide essential support in a dynamic environment.About UsUltimate Staffing Services is a reputable staffing agency dedicated to delivering exceptional services to our clients and candidates.Key ResponsibilitiesProvide administrative support to the CEO and Managing...
-
Business Operations Coordinator
7 days ago
Bethesda, Maryland, United States Guidehouse Full timeAbout GuidehouseGuidehouse is a leading management consulting firm that provides strategic advice and solutions to public sector clients. We are dedicated to delivering exceptional results and making a positive impact on the communities we serve.Job DescriptionWe are seeking an experienced Business Operations Coordinator to join our team. The successful...
-
Conference Program Coordinator
2 days ago
Bethesda, Maryland, United States Amentum Full timeAmentum seeks a skilled Conference Program Coordinator to support research programs at the Office of the Director of National Intelligence. The successful candidate will join the current team to administer, plan, facilitate, and implement virtual, in-person, and hybrid conferences and meetings.Key Responsibilities:Support client efforts with event planning,...
-
Office Manager for Complex Operations
3 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeAbout the RoleThis position offers a competitive salary, estimated at $54,000-$65,000 annually, based on location and experience.The Administrative Assistant III plays a crucial role in managing day-to-day office operations. Responsibilities include coordinating tasks, resolving conflicts, and prioritizing workloads.Key duties include:Responding to written...
-
Administrative Support Professional
1 week ago
Bethesda, Maryland, United States Fidelity Partners Full timeFidelity Partners, a top Inc. 5000 USA company, is seeking an experienced Administrative Support Professional to join our team in the nation's capital.About UsWe offer a competitive compensation package and comprehensive benefits, including medical, dental, and vision options. Our outstanding career growth potential and collaborative work environment make us...
-
Administrative Support Professional
7 days ago
Bethesda, Maryland, United States Fidelity Partners Full timeJob OverviewFidelity Partners is seeking a highly skilled Administrative Assistant II to join our team. As an Administrative Assistant II, you will play a crucial role in supporting the day-to-day operations of our office, ensuring seamless coordination and communication with colleagues, staff, and external partners.Key Responsibilities:Office...
-
Administrative Support Professional
7 days ago
Bethesda, Maryland, United States R80 LLC Full timeAbout R80 LLCR80 LLC is a proud parent company of multiple successful businesses. Our diverse portfolio spans various lines of business, including software development and prescription dispensing.Job SummaryWe are seeking an experienced and self-motivated Administrative Support Professional to join our team. The ideal candidate will be highly organized,...
-
Administrative Support Professional
6 days ago
Bethesda, Maryland, United States Trilagen Full timeWe are seeking a highly skilled and proactive Administrative Support Professional to join our executive team at Trilagen. This critical role involves managing the day-to-day operations and administrative tasks to ensure the smooth functioning of our leadership activities.Your responsibilities will encompass scheduling meetings, coordinating travel...
-
Senior Executive Administrative Coordinator
7 days ago
Bethesda, Maryland, United States General Dynamics Information Technology Full timeAbout the OpportunityWe are seeking a highly skilled and experienced Senior Executive Administrative Coordinator to join our team at General Dynamics Information Technology (GDIT). This is a unique opportunity to work with a dynamic organization that delivers consulting, technology, and mission services to every major agency across the U.S. government,...
-
Operational Logistics Coordinator
2 weeks ago
Bethesda, Maryland, United States Goldbelt Apex, LLC Full timeOverviewGoldbelt Apex, a part of the Healthcare Technology Transformation Group, is dedicated to delivering exceptional process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems that enable seamless communication and data exchange across different systems and devices.The Operational Logistics Coordinator will...