Executive Assistant

4 weeks ago

New Hartford, New York, United States M3 Placement Full time
Job OverviewOur client, a professional services firm with a strong history of success and an employee-focused culture, is seeking a highly skilled Executive Assistant to support the Chief Executive Officer. This is an exceptional opportunity for a motivated professional to work closely with leadership and grow within a dynamic organization.

Key Responsibilities
  • Manage the CEO's calendar, scheduling, and communications to ensure seamless coordination and timely completion of tasks.
  • Develop and implement effective administrative systems to maintain a remote work setup and ensure deadlines are met.
  • Facilitate productive meetings with clear objectives and preparation, ensuring the CEO's time is utilized efficiently.
  • Collaborate with the Integrator on company projects, communications, and initiatives, providing strategic support and guidance.
  • Act as a sounding board for new ideas and efficiency improvements, driving innovation and growth within the organization.
  • Conduct research, analyze data, and prepare reports to inform business decisions and drive strategic planning.
  • Assist with content creation, contract management, and support Leadership Meetings, ensuring seamless execution and follow-through.
  • Coordinate and track project execution using the RACI model, ensuring accountability and effective project management.
  • Address issues with the Integrator, support front desk operations, event planning, and gifting, providing exceptional customer service and support.
Requirements
  • A professional and resourceful style with the ability to work both independently and as a team player.
  • Ability to work in a fast-paced environment with minimal supervision, demonstrating initiative and adaptability.
  • Initiative to manage a broad range of tasks, projects, and relationships, with a strong focus on results and delivery.
  • Energized by a changing environment and priorities, with a strong ability to manage time-sensitive tasks and multiple demands.
  • Instinct to look ahead and identify potential issues, as well as solutions for those issues, demonstrating proactive problem-solving skills.
  • Willingness to challenge the status quo and embrace change, with a strong focus on innovation and growth.
  • Strong attention to detail and organization skills, with excellent verbal and written communication skills.
  • Strong verbal, interpersonal, and presentation-based communication skills, with the ability to speak in front of large or small audiences.
  • Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion.
  • Applicants must possess a bachelor's degree or four-year college equivalent.
M3 Placement and Partnership is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by law.

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