Fiscal/Administrative Officer(Hybrid)

3 weeks ago

Hartford, Connecticut, United States State of Connecticut Full time

Job Summary

The State of Connecticut is seeking a highly skilled Fiscal/Administrative Officer(Hybrid) to join the Business Office Section of the Department of Public Health's Operational Support Services Branch. This role will be responsible for performing various tasks and assignments within the business office to support the achievement of the agency's goals and objectives.

Key Responsibilities

  • Review purchasing requisitions in CORE-CT and ensure compliance with procurement guidelines established by DAS.
  • Review State Contract information, compliances, and requirements on the CT Source Portal.
  • Evaluate purchasing requirements to meet the agency's SME/MBE goals and objectives.
  • Create procurement contracts in the financial system.
  • Process change orders in the financial system.
  • Review funding strings, purchasing authority, budget, and project codes.
  • Review, approve, and reconcile P-Card procurement transactions according to OSC/OPM guidelines.
  • Review supplier profile maintenance requests in CORE-CT.
  • Periodically review the Purchase Order Balance report with various divisions.
  • Review all purchasing/change order supporting documents as per DAS/procurement guidelines.
  • Run business office reports in the CORE-CT and STAR systems.
  • Track the Fleet and Fuel spreadsheet and process the corresponding POs and payments.
  • Participate in multiple operations/support services meetings with stakeholders.
  • Assist the accounts payable and asset management teams in determining coding and requirements.
  • Review invoices against purchase orders, and receipt notes and assist the accounts payable team in processing payments.
  • Perform accounts receivable tasks and assignments as needed.
  • Respond to audit requests/findings with appropriate justification and backup supporting documents.
  • Maintain strong relationships with internal and external stakeholders to ensure efficient and effective workflow.

Requirements

  • Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures;
  • Skills interpersonal skills; oral and written communication skills;
  • Ability to prepare and analyze financial documents and reports; interpret and apply statutes, regulations and administrative policies; utilize EDP systems for financial management.

Preferred Qualifications

  • Bachelor's degree or higher in accounting or finance
  • Experience using financial systems such as CORE-CT, (EPM, PO, AR, AP, Purchasing, P-Card Modules), STAR and CT Source Portal
  • Experience taking initiative, and utilizing organizational and problem-solving skills to complete tasks on time
  • Experience with Microsoft Excel, including creating formulas, using XLOOKUP, and VLOOKUPs, and developing pivot tables, power queries, and flows
  • Experience with state procurement, DAS State contract, P-Card processes, CT Source Portal, Solicitation process of RFP, RFQ, etc
  • Experience responding to audit queries, requests, and findings
  • Experience with written and oral communication with stakeholders

About Us

The Department of Public Health is responsible for protecting and improving the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

Employee Benefits

As a State of Connecticut employee, you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone's life, but the time to enjoy your own.

How to Apply

To be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.

Selection Plan

For assistance in applying, please visit our Applicant Tips on How to Apply. Please note that in order to be considered for this job opening, you must be a current State of Connecticut employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Disclaimer

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

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