Senior Administrative and Management Support Specialist

3 weeks ago

Fort Meade, Maryland, United States Amentum Full time

Amentum is seeking a highly skilled Senior Administrative and Management Support Specialist to join our team. The ideal candidate will have expertise in general or routine office administrative tasks and be able to accomplish moderately complex administrative tasks with minimal guidance and assistance.


Responsibilities:


Administrative Support: The Senior Administrative and Management Support Specialist will act as a liaison with other directorates/divisions/departments and sometimes outside agencies for the SES's. They will answer large volumes of incoming phone calls, often from senior individuals; screen these calls, as required. They will also coordinate calendar and schedules, sometimes for various individuals.


Document Preparation: The Senior Administrative and Management Support Specialist will transcribe dictation into finished format or create a wide variety of documents (often complex) such as reports, letters, memoranda, interoffice communications, confidential reports, spreadsheets, presentations that require expert knowledge of several software programs; often compose first drafts of these documents, as required.


Database Management: The Senior Administrative and Management Support Specialist will maintain databases of complex and confidential departmental information, as required. They will also collect, coordinate, and review briefs and correspondence external to the division for conformity to DoD policies and regulations.


Office Operations: The Senior Administrative and Management Support Specialist will collect and disseminate office policies ensuring established standards and procedures are followed. They will review and analyze incoming memorandums, submissions, and reports to determine their significance and prepare them for distribution.


Training and Development: The Senior Administrative and Management Support Specialist will assist in the execution of office training programs.


Requirements:


Education and Experience: The ideal candidate will have a bachelor's degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor's degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category.)


Skills and Abilities: The ideal candidate will have superior oral and written communication skills, as well as a good command of the English language. They will also have high proficiency in Microsoft applications, particularly Word, Excel, and Outlook.


Preferred:


Experience with Defense Travel System and timekeeping management programs is a plus.


Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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