Event Planning Manager

7 days ago

Bismarck, North Dakota, United States AEG Full time

AEG is a leading full-service event company in Bismarck, North Dakota. As an Event Planning Manager, you will play a pivotal role in ensuring the success of both large-scale community events and private functions.

Job Summary

Annual Salary: $60,000 - $80,000 per year

The Event Planning Manager will be responsible for managing the execution of various events from concept to completion. This individual will oversee event logistics, including venue selection, permits, transportation, and on-site setup and breakdown. The ideal candidate will have previous experience in event planning, strong organizational skills, excellent communication and interpersonal skills, and the ability to work under pressure.

About Us

Funatix Events is seeking a highly organized and detail-oriented Event Planning Manager to join our dynamic team in Bismarck, ND. We specialize in event management, marketing, sponsorship, ticket sales operations, and media for a wide array of local and statewide events. Our portfolio includes some of the region's most iconic events, such as the Mandan Rodeo Days, Bismarck's largest and North Dakota's longest-running event.

Responsibilities
  1. Event Planning and Execution: Develop and execute detailed event plans, timelines, and production schedules for various types of events, including rodeos, marathons, festivals, and corporate functions.
  2. Client Collaboration: Work closely with clients to understand their event goals and objectives. Provide creative and practical solutions to bring their vision to life.
  3. Vendor Management: Source, negotiate, and coordinate with vendors, including food/beverage, entertainers, AV providers, and other event service providers.
  4. Budget Management: Prepare and manage event budgets, ensuring events are executed within financial parameters without compromising on quality.
  5. Logistics Coordination: Oversee event logistics, including venue selection, permits, transportation, and on-site setup and breakdown.
  6. RSVP Registration Management: Manage event registration platforms and processes, ensuring a smooth and seamless experience for attendees and streamlined communication with clients.
  7. Event Day Operations: Serve as a primary point of contact during specific Funatix Events. This includes managing staff, troubleshooting issues as they arise, and ensuring that the event runs smoothly from start to finish.
  8. Post-Event Evaluation: Conduct post-event analysis/surveys to measure success, gather feedback, and identify areas for improvement.
General Team Responsibilities
  • Funatix Event Availability: Expected to be available for all Funatix Events, including nights, weekends, and holidays. Full event list will be provided.
  • Bismarck Larks Game Availability: Assist with Bismarck Larks games or events as needed.
  • Event Day / Hours: Expected to be available from mid to late morning through the end of the event. Schedule will vary on an event basis.
  • Non-Event Hours: Expected to attend office hours of 9 AM-5 PM each weekday.
  • Assist with event set-up, tear-down and all other aspects of event management at Funatix Events:
  • All other duties as assigned:
Knowledge, Skills and Abilities
  • Previous experience in event planning, event management, or a related field required:
  • Strong organizational skills with the ability to multitask and manage multiple events simultaneously:
  • Excellent communication and interpersonal skills:
  • Ability to work under pressure and adapt to last-minute changes:
  • Assertive, persistent, and results-oriented:
  • Ability to meet deadlines, prioritize and think strategically:
  • Enthusiastic team player with strong leadership skills:
  • Self-motivated, ability to take initiative and learn:
  • Proficient in Google Workspace including Gmail, Sheets, Docs, and Forms:
  • The ability to work extended hours upwards of 14 hours and lift 30-50 lbs:
  • Uphold our core values: Best, Uplift, Nerve, Teamwork:
  • Uphold our service vision: Happy People Making People Happy:
Reports To:

The Event Planning Manager will report directly to the Funatix Events General Manager.

Benefits & Compensation
  • Annual salary: $60,000 - $80,000 per year
  • Health benefits:
  • Matching 401k program:
  • Unlimited PTO Requests*: Vacation days are awarded at the discretion of the General Manager with no maximum number of days allowed per calendar year. All vacation requests are to be received at least two weeks prior to needed time off.

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