Facilities Coordinator Position

2 weeks ago

Atlanta, Georgia, United States TPI Global Solutions Full time
Job Title: Facilities Administrative Coordinator

Department: Facilities and Corporate Services

Job Type: Contract - Indefinite

Location: Atlanta, GA (Hybrid - 4 days in office)

Pay Rate: $26.78/hour

Job Summary:

The Facilities Administrative Coordinator plays a vital role in ensuring the smooth operation of facilities operations. This role is responsible for managing administrative functions, including financial processing, budgeting, vendor management, and compliance with corporate standards.

Key Responsibilities:
  • Manage departmental expenditures, including third-party vendor billing, utility billing, and lease reconciliations.
  • Support budget development, tracking, and management.
  • Assist with lease administration tasks, ensuring lease agreements are properly tracked and payments are processed.
  • Prepare, track, and reconcile Purchase Requisitions, Purchase Orders, and Invoices.
  • Support vendor procurement, including RFP preparation and evaluation, onboarding, contract management, and compliance with procurement policies.
  • Coordinate with vendors to receive, review, and approve invoices for payment.
  • Conduct vendor payment audits and resolve any payment discrepancies or issues.
  • Manage utility service provider accounts, including administration and billing verification.
  • Track contracts, ensuring timely renewals and compliance with company standards.
  • Prepare internal approval documents.
  • Prepare internal and external presentation materials.
  • Coordinate team and project meetings, manage calendars, and take minutes as needed.
  • Organize team events.
  • Provide administrative support for facility projects and third-party vendor coordination.
  • Manage and support facility work order requests.
  • Ensure compliance with company policies, audit standards, and departmental procedures.
  • Assist with internal and external audits, recommending and implementing process improvements where needed.
  • Support emergency preparedness efforts, including fire drills, evacuation plans, and incident reporting procedures.
  • Organize and maintain digital file systems.
Qualifications and Requirements:
  • Bachelor's degree in Accounting, Finance, Construction Management, or Facility Management, or a related field, or equivalent job experience.
  • Minimum 3 years in accounting, finance, or facility management.
  • Proven ability to manage multiple tasks and projects simultaneously.
  • Desirable experience reading facility plans, related documents, and facilities space planning.
  • Ability to work with minimal supervision in an open office environment.

  • Facilities Coordinator

    3 weeks ago

    Atlanta, Georgia, United States Georgia Tech Full time

    Job SummaryThe Georgia Institute of Technology is seeking a skilled and experienced Facilities Coordinator to join our team. This role will serve as the primary coordinator for all operations within the Campus Recreation Complex (CRC), including facility operations, customer service, and building access.ResponsibilitiesMonitor CRC operations during assigned...

  • Facilities Operations Coordinator

    4 weeks ago

    Atlanta, Georgia, United States TPI Global Solutions Full time

    Job Title: Facilities Operations CoordinatorDepartment: Facilities and Corporate ServicesHybrid- 4 days in officePay rate: $26.78/hrCONTRACT- indefinite (no end date)Location: Atlanta, GAJob Summary:The Facilities Operations Coordinator oversees administrative functions for facilities operations. This role ensures smooth financial processing, budgeting,...

  • Facility Operations Manager Position

    2 days ago

    Atlanta, Georgia, United States City of South Fulton Full time

    Job SummaryWe are seeking a skilled and experienced Facility Operations Manager to join our team at the City of South Fulton.The ideal candidate will have a strong background in building maintenance, facilities management, and operations.Key ResponsibilitiesFacility Maintenance: Oversee the maintenance and upkeep of city-owned facilities and grounds,...

  • Facilities Specialist

    4 weeks ago

    Atlanta, Georgia, United States GEORGIA COMMUNITY SUPPORT AND SOLUT Full time

    Job SummaryWe are seeking a highly skilled Facilities Specialist to join our team at GEORGIA COMMUNITY SUPPORT AND SOLUT. The successful candidate will be responsible for ensuring the safety and maintenance of our facilities, as well as assisting with compliance obligations related to facilities.This is a hands-on position that requires the ability to work...

  • Facilities Operations Manager

    4 weeks ago

    Atlanta, Georgia, United States Children's Healthcare of Atlanta Full time

    Job SummaryWe are seeking a highly skilled Facilities Operations Manager to join our team at Children's Healthcare of Atlanta. This role will be responsible for ensuring the day-to-day operations and various projects for the Facilities Engineering Departments are implemented and carried out in support of our mission, vision, and values.Key...

  • Facility Float Registered Nurse Position

    4 weeks ago

    Atlanta, Georgia, United States Emory HealthcareEmory University Full time

    OverviewEmory Healthcare is seeking a skilled and dedicated Facility Float Registered Nurse to join our team. As a key member of our clinical staff, you will provide high-quality patient care and support in a variety of patient care departments throughout our operating unit/facility.ResponsibilitiesProvide clinical resources and support to patients and...

  • Account Director

    4 weeks ago

    Atlanta, Georgia, United States EMCOR Facilities Services Full time

    About Us:EMCOR Facilities Services (EFS) is a leading provider of facilities management services, serving over 1 billion square feet of commercial space across the United States. Our team of experts delivers a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.Job...

  • Building Coordinator

    4 weeks ago

    Atlanta, Georgia, United States Georgia Tech Full time

    Job SummaryThis role is responsible for facilitating building maintenance services within an assigned facility. The Building Coordinator will serve as a contact and resource for building occupants regarding facilities needs and requests. Key responsibilities include arranging for and participating in moves of office equipment and furniture, maintaining...

  • Assistant Director of Facilities

    3 weeks ago

    Atlanta, Georgia, United States Martin Luther King Jr Center for Non Violent Socia Full time

    Job SummaryThe Martin Luther King Jr Center for Non Violent Social Change is seeking a highly skilled and experienced Assistant Director of Facilities to join our team. This key role will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upgrades.Key ResponsibilitiesOversee the maintenance and repair of...

  • Facilities Management Specialist

    4 weeks ago

    Atlanta, Georgia, United States Hotel Clermont & Tiny Lou's Full time

    Job SummaryThe Facilities Director will be responsible for overseeing the maintenance and upkeep of the Hotel Clermont. This includes managing the maintenance team, coordinating with contractors, and ensuring the building is safe and secure. The ideal candidate will have strong leadership skills and be able to multitask effectively.Key Responsibilities...

  • Facilities Maintenance Specialist

    1 month ago

    Atlanta, Georgia, United States Hertz Full time

    Facilities Maintenance Technician at HertzWe are seeking a skilled Facilities Maintenance Technician to join our team at Hertz. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our car rental locations.Key Responsibilities:Efficiently operate and maintain buildings, systems, and equipment to ensure optimal...

  • MDS Coordinator

    1 month ago

    Atlanta, Georgia, United States Nursecare of Buckhead Full time

    Job SummaryWe are seeking a highly skilled and experienced MDS Coordinator to join our team at Nursecare of Buckhead. As a key member of our clinical department, you will play a vital role in ensuring the timely and accurate completion of the RAI and Care Management process.Key Responsibilities• Coordinate and facilitate the RAI and Care Management process...

  • Facilities Maintenance Manager

    1 month ago

    Atlanta, Georgia, United States City of Atlanta Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities Maintenance Supervisor to join our team at the City of Atlanta. As a key member of our Public Works department, you will be responsible for overseeing the maintenance and upkeep of our city's facilities, ensuring they are safe, efficient, and well-maintained.Key ResponsibilitiesPlan,...

  • Senior Facilities Maintenance Supervisor

    3 weeks ago

    Atlanta, Georgia, United States City of Atlanta Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Facilities Maintenance Supervisor to join our team at the City of Atlanta. The successful candidate will be responsible for overseeing the maintenance operations of our facilities, ensuring that all equipment and systems are functioning properly and efficiently.Key ResponsibilitiesSupervise...

  • Program Coordinator

    4 weeks ago

    Atlanta, Georgia, United States Code Ninjas Full time

    We are seeking a dedicated and enthusiastic Program Coordinator to join our team at Code Ninjas. As a Program Coordinator, you will play a pivotal role in expanding our presence in local elementary schools and fostering positive relationships within the community.Key Responsibilities:Identify key contacts at local elementary schools and establish strong...

  • Facilities Maintenance Supervisor

    4 weeks ago

    Atlanta, Georgia, United States City of Atlanta Full time

    Job Summary The City of Atlanta is seeking a skilled Facilities Maintenance Supervisor to oversee the maintenance operations for the Department of Parks and Recreation. As a key member of our team, you will be responsible for planning, prioritizing, and supervising the work of staff responsible for facility maintenance. Key Responsibilities Plan,...

  • Electrical Facilities Engineer

    3 weeks ago

    Atlanta, Georgia, United States City of South Fulton Full time

    Electrical Facilities Engineer Job SummaryThe City of South Fulton seeks a highly skilled and motivated Electrical Facilities Engineer to join our General Services Facilities Management team. This role is responsible for planning, designing, and overseeing electrical projects related to the city's facilities, ensuring all projects are completed efficiently,...

  • Facilities Operations Specialist

    4 weeks ago

    Atlanta, Georgia, United States GEORGIA COMMUNITY SUPPORT AND SOLUT Full time

    Job SummaryWe are seeking a highly skilled Facilities Operations Specialist to join our team at Georgia Community Support and Solutions. The successful candidate will be responsible for ensuring the safety and maintenance of our facilities, as well as providing excellent customer service to our clients and staff.The ideal candidate will have a strong...

  • Facilities Engineering Manager

    4 weeks ago

    Atlanta, Georgia, United States Metropolitan Atlanta Rapid Transit Authority Full time

    Job DescriptionMETROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY (MARTA) seeks a highly skilled and experienced Facilities Engineering Manager to lead its long-range Capital Improvement Program (CIP) for rehabilitation, enhancement, safety, and regulatory compliance of MARTA's buildings and support equipment.Key Responsibilities:Directs MARTA's long-range CIP for...

  • Assistant Director, Facilities Administrative Services

    3 weeks ago

    Atlanta, Georgia, United States Georgia State University Full time

    Job Summary: We are seeking an experienced Assistant Director, Facilities Administrative Services to join our team at Georgia State University. This role will oversee the administrative functions of the facilities unit, including budget monitoring and reporting, payroll maintenance, document review, supply ordering, and inventory management. The successful...