Administrative Assistant

3 weeks ago


San Francisco, California, United States Van Der Hout LLP Full time

Job Title: Administrative Assistant - Immigration Law Firm

Job Summary:

Van Der Hout LLP, a nationally renowned immigration and nationality law firm, is seeking a detail-oriented and organized Administrative Assistant to provide essential support to a team of attorneys and paralegals.

Key Responsibilities:

  • Provide comprehensive administrative support, including managing schedules, coordinating meetings, and handling correspondence.
  • Assist with high-volume data entry, monitor and calendar deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, and maintain organized file systems.
  • Communicate effectively and professionally with clients to ensure a positive experience.
  • Collaborate with the team on various office-related tasks to enhance overall operations.

Requirements:

  • 1-3 years of administrative experience, preferably in a law firm setting.
  • College degree preferred.
  • Advanced proficiency in Microsoft Excel and PowerPoint.
  • Proficient or advanced knowledge of Adobe Acrobat.
  • Familiarity with LawLogix and Centerbase a plus.
  • Ability to work independently and as part of a team.
  • Strong organizational and time-management skills.
  • Capability to manage multiple tasks and priorities in a fast-paced environment while maintaining high attention to detail.
  • Excellent communication and interpersonal skills.
  • Fluency in Spanish a plus.

Benefits:

  • Competitive salary range: $50k-60k DOE.
  • Paid Time Off/Paid Holidays.
  • Medical, Dental, and Vision (100% coverage).
  • 401(k) Plan.
  • Flexible Spending Account (FSA).
  • Commuter Benefits.
  • Wellness Reimbursement.


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