Travel Coordinator

4 weeks ago


Huntsville, Alabama, United States Alabama A&M University Full time
Job Title: Travel Coordinator

Alabama A&M University is seeking a highly organized and detail-oriented Travel Coordinator to join our team. As a Travel Coordinator, you will be responsible for processing travel reports, analyzing invoices, and communicating with university faculty, staff, and students related to travel.

Key Responsibilities:
  • Process travel requests and expenses reports in SAP Concur and traditional paper form for student travel.
  • Analyze invoices, receipts, and other documentation for accuracy, verifying the completeness of documentation to approve, deny, and clear travel charges incurred.
  • Communicate with University faculty, staff, and students related to travel.
  • Conduct trainings with the University faculty and staff on SAP Concur travel management system.
  • Ensure that all travel follows the University and Alabama State policy and procedure.
  • Process monthly liquidations for travel encumbrances.
  • Process reconciliations for travel advances.
  • Maintain relationships with all Faculty, Staff, and Student.
  • Process requests in an efficient and timely manner.
  • Attend travel trainings and professional development trainings to stay abreast of information pertaining to travel.
  • Must be customer-focused, employ excellent judgment, discretion, and employ excellent customer service skills.
  • Ability to use independent judgment.
  • Must understand customer service standards and procedures.
  • Must pay attention to detail.
  • Must have the ability to work with people at all levels inside and outside the University.
  • Must be able to adapt to a fast-paced environment.
  • Perform other duties as assigned.
Qualifications:
  • B.S. Degree in Business Administration, Business Management, Accounting, or related field.
  • One (1) - Two (2) years of professional-level experience with customers, travel, reconciliation, and compliance.
  • Two (2) - Three (3) years of customer service experience.
  • Must have a detailed understanding of, and experience with Microsoft Excel, Word, Outlook, and Adobe Pro software.
Benefits:

Alabama A&M University offers a complete benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.


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