Deputy Chief of Payroll and Time Management

1 day ago

New York, New York, United States City of New York Full time
About the Role

We are seeking a highly motivated Deputy Chief of Payroll and Timekeeping to oversee all functions related to our Payroll and timekeeping unit. Reporting directly to the Chief of Payroll and Timekeeping, the Deputy Chief of Payroll and Timekeeping responsibilities will include overseeing the Payroll and Timekeeping Units in performing their assigned tasks.

This includes ensuring accurate bi-weekly payroll and paycheck/stub distribution for agency employees and the timely return of outstanding checks to OPA. The Deputy Chief will supervise the Supervisor and 6 Timekeepers and 2 Payroll staff.

Key Responsibilities:

  • Fully compliant with agency and oversight agencies rules, regulations, and procedures related to Timekeeping and Payroll.
  • Responsible for the daily operations of the agency's Timekeeping and Payroll unit.
  • Directly supervises the Payroll staff and the Timekeeping Supervisor.
  • Maintains accurate employees leave balances based on accruals, usage, Employee Time Report (ETR), and Employee Time Report Adjustments (ETRA).
  • Oversees all submission of Payroll forms such as Payroll Certification, One-Time payments, stop payments, undistributed checks, deceased payments, and DP-2001 forms for transferring employees' leave balances.
  • Serves as liaison with OPA, CityTime Administration, NYCAPS Central, and OLR regarding payroll/timekeeping issues.
  • Creates help desk tickets for CityTime Administration and NYCAPS Central for errors affecting payroll and timekeeping.
  • Supervises the review of unique payroll issues and directs reconciliation of pending details on OPA's 160 report.
  • Ambassador for the Absence Control Coordinator, providing assistance to management and the Labor and Employment Law Division on time and leave issues.
  • Expert testimony at unemployment hearings, grievances, conferences, disciplinary hearings, or employment litigation trials.
  • Verifies and completes the yearly annual leave carryover process and managerial bonus days.
  • Processes the managerial lump sum for separating managers, vesting them accordingly.
  • Collaborates with the Chief of Personnel to ensure timely and accurate implementation of salary changes, including promotions and Collective Bargaining/MPO increases.
  • Utilizes CHRMS to provide comprehensive reports to management and other units on timekeeping and payroll, i.e., reports to the Budget Unit on attorney bi-annual registration fee reimbursements, salaries paid for grant or special funded positions, overtime earned report, etc.
  • Reviews PMS reports of timekeeping and payroll entries.
  • Process Workers Compensation paperwork for agency employees, including claims and restoring time.
  • Evaluates, determines, recommends, and implements changes to improve processes and procedures relevant to timekeeping and payroll.
  • Trains Central Timekeeping and Payroll Staff on new internal and external procedures, policies, and processes.
  • Provides support to employees and agency supervisors on payroll and timekeeping questions.
  • Conducts orientation for employees on payroll and timekeeping procedures, including CityTime usage.
  • In extenuating circumstances, may perform timekeeping and payroll duties of unit staff.
  • Recommends and advises the Chief and Deputy Chief of Administration and senior management on proposed changes to agency's time and leave policies, considering City rules, regulations, and CityTime systems feasibility.

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