Administrative Support Specialist

3 weeks ago


Houston, Texas, United States YMCA of Greater Houston Full time
Job Summary:

The YMCA of Greater Houston is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Employment Services Department. As a key member of our team, you will provide administrative support to our case managers, ensuring the smooth operation of our programs and services.

Key Responsibilities:
  • Organize and maintain files and records, ensuring they remain updated and easily accessible.
  • Sort and distribute incoming mail, prepare outgoing mail, and perform other administrative tasks as needed.
  • Support program staff with follow-ups and deliver friendly and knowledgeable communication with clients by phone, email, or text.
  • Skilled use of office equipment, including photocopiers, printers, and computers.
  • Excellent computer skills for word processing, spreadsheet creation, and other software applications.
  • Rapid and accurate typing skills to take minutes of meetings and write case notes.
  • Demonstrate a team mentality and willingness to assist in office management and organization procedures.
  • Process and prepare documents, such as public benefits or government forms, employment and other support service applications.
  • Report suspicious and inappropriate behaviors and policy violations.
  • Follow mandated abuse and incident reporting requirements.
  • Meet timelines and deadlines related to supporting systems and employee compliance.

Requirements:
  • Excellent written and verbal English communication skills.
  • Familiarity with office procedures, devices, and software.
  • Bilingual in English and Spanish.
  • Very good organizational skills.
  • Effective time management and multi-tasking skills.
  • Capable team player and collaborator.
  • High School Diploma, some college, and/or relevant professional experience.

How to Apply:
All applicants must apply online at https://www.ymcahouston.org/careers. No phone calls please.

About the YMCA of Greater Houston:
The YMCA of Greater Houston provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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