Medical Paralegal

3 weeks ago


Boston, Massachusetts, United States Vaco Full time
Job Summary:

Vaco is seeking a highly organized and proactive Medical Paralegal to join their dynamic legal team in Boston, MA. This hybrid role requires presence in the office on Tuesdays, Wednesdays, and Thursdays.

Key Responsibilities:
Provide comprehensive administrative support to the legal team, including attorneys and paralegals. Focus on supporting a key legal executive with calendar management, meeting setup, and occasional international travel arrangements.

Key Tasks:
Assist with the preparation and coordination of Board of Directors meetings. Manage materials through an internal Board portal, secure necessary signatures, and maintain accurate records of meeting minutes and related documents.

Additional Responsibilities:
Handle legal invoice processing using an e-billing platform, ensuring timely and accurate accruals, new vendor setups, and user administration. Oversee the entry and management of contracts in the legal management database. Interact regularly with senior leadership and board members, ensuring confidentiality and attention to detail in all communications and document handling.

Requirements:
Minimum of 7 years of high-level administrative support experience, with a strong preference for candidates with legal experience in a law firm or corporate legal department. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with legal-specific software such as Legal Tracker or Diligent. Demonstrated ability to handle confidential information with discretion and maintain professionalism under pressure. Experience in managing calendars, travel arrangements, and expenses, preferably with tools like Concur.

Vaco Values:
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
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