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Business Office Manager

1 month ago

Carbondale, Illinois, United States Sopris Lodge at Carbondale Full time
Business Office Manager/HR Administrator

The Business Office Manager/HR Administrator plays a vital role in the organization, overseeing key functions that drive the company's success.

Key Responsibilities:
  • Accounting, Payroll, and Reporting:
    • Prepare and submit staff payroll
    • Assist in developing the annual administrative budget
    • Keep financial records up-to-date
    • Process payments and take advantage of discounts offered
    • Make bank deposits
    • Manage taxes and provide requested information to relevant parties
    • Prepare accounting reports and maintain vendor files
    • Collect accounts receivable and prevent past-due accounts
    • Generate daily, weekly, monthly, and annual reports and summaries
    • Collaborate with third-party payers and provide information to auditors annually
  • Team Management:
    • Build relationships with all levels within the organization
    • Collaborate with internal personnel and external partners
    • Empower, guide, and develop team members
    • Work to create a cohesive and high-performing team
    • Represent the department across the organization and build a strong image
    • Help create an environment that encourages safe behavior and quality performance through education, awareness, and employee involvement
  • Human Resources:
    • Administer HR functions and provide supportive services
    • Manage employee relations and support HR operations
    • Recruit, select, hire, orient, onboard, train, and coach team members
  • FMLA:
    • Document, report, and analyze FMLA-related activities
    • Assemble and monitor personnel files
  • Resident Information:
    • Work with the Executive Director to ensure coordination of move-ins, move-outs, and daily administration needs of residents
    • Assist in collecting and recording expenses for residents
    • Assemble resident administrative files and update census reports daily
    • Attend in-service educations within the community and maintain professional confidentiality
Talent:
  • Executing
  • Ability to prioritize and multitask
  • Detail-oriented
  • Ability to adapt to changing priorities
  • Ability to meet deadlines
  • Ability to organize and prioritize workload
  • Relationship Building
  • Ability to work well with people, including staff, residents, and families
  • Enjoy working with older people
  • Demonstrates friendliness and enthusiasm
  • Have a caring attitude and sincere interest in others
  • Ability to foster teamwork
  • Ability to meet and build relationships with all types of people
  • Influencing
  • Communicates clearly and effectively
  • Ability to exercise judgment and display understanding
  • Strategic Thinking
  • Ability to solve problems effectively
  • Analytical and sees patterns of numbers
  • Curiosity and desire to learn
Skills and Knowledge:
  • Typing and telephone skills
  • Use of calculators, computers, and familiarity with chart of accounts
  • Basic bookkeeping skills, tax reports, human resource guidelines, financial reports, and government agencies related to finances
  • Familiarity with W-2, W-4, and 1099 Forms
Education:
  • High school diploma required
  • Two years of college coursework in bookkeeping, accounting, and/or finance (preferred)
Experience:
  • Three years of bookkeeping experience required
  • Payroll, office management, and HR experience (preferred)
Physical Demands:
  • Sitting, bending, and stooping
  • Standing for long periods
  • Lifting 20 pounds or less
  • Repetition of computer and keyboard use
  • Walking up steps, hallways on various surfaces
  • Use of small appliances and office equipment