Mission Support Coordinator for Parish Operations

7 days ago


Austin, Texas, United States Caliber Sourcing Full time

Caliber Sourcing is seeking an experienced Mission Support Coordinator for Parish Operations to join our team in Austin, Texas. This role will play a vital part in supporting the ministerial and liturgical teams under the direction of the Executive Director of Mission.

About the Role

The Administrative Assistant for Mission serves as the first point of contact for internal and external communication, ensuring effective coordination and organization of parish activities. This position involves managing calendars, coordinating meetings, handling correspondence, and maintaining accurate records.

Key Responsibilities:

  • Calendar Management: Schedule meetings, confirm appointments, prepare agendas, take minutes, and track tasks to ensure seamless execution of parish events.
  • Communication and Correspondence: Handle phone calls, emails, and other correspondence with staff, clergy, and parishioners to maintain open communication channels.
  • Project Coordination: Assist with project coordination, follow up on tasks, and liaise with teams to ensure timely completion of projects.
  • Sacrament Coordination and Records: Manage inquiries, prepare certificates, maintain Sacrament and death records, notify Church of Baptism, and ensure no scheduling conflicts in sanctuaries.
  • Marriage and Coordination: Manage inquiries, appointments, and schedules for weddings, PREPARE/ENRICH, and other ceremonies. Collect fees, coordinate with couples and vendors, and maintain records.
  • Support to Clergy: Assist deacons with marriage and annulment counseling appointments and collaborate on diocesan tribunal cases.
  • Administrative Support: Provide occasional Spanish language support and assist with additional administrative tasks as needed.

Requirements:

  • Bachelor's degree preferred
  • 5 years of professional administrative experience required
  • Experience in a pastoral setting, with emphasis on being attentive and understanding, strongly preferred
  • Valid Texas driver's license
  • Must be a practicing Catholic in good standing
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period

Salary: $45,000 - $50,000 per year

Location: Austin, Texas



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