Payroll Specialist

The City of Cocoa, FL is seeking a highly skilled Payroll Specialist to join our team. As a key member of our finance department, you will be responsible for ensuring the accurate and timely processing of payroll for approximately 400+ employees.

• Ensure all aspects of the payroll cycle, including taxes, benefits, garnishments, etc. are processed, reconciled, audited and transmitted accurately and timely, meeting all set deadlines.
• Review and verify timesheet information, including checking and correcting any errors before sending.
• Review and coordinate the correction of any discrepancies in file maintenance, employee changes, and Personal Action Forms prepared by Human Resources.
• Reconcile the bi-weekly payroll and prepare the bi-weekly payroll deposit information, including direct deposit email information.
• Prepare payroll vendor files and vendor checks for disbursement weekly or monthly.
• Reconcile and prepare pension contributions to the various pension plans.
• Prepare all pension-related correspondence to each plan, including pension contributions, member data, and termination information.
• Review benefit and incentive programs processing.
• Review holiday pay distributions per the bargaining unit contract terms.
• Identify and resolve improperly completed paperwork from all departments and coordinate the corrections.
• Provide information to other departments and the public, applying significant knowledge of departmental rules, regulations, and procedures.
• Prepare journal entries.
• File documents into appropriate files in a timely manner.
• Maintain detailed, organized payroll records.
• Timely respond to employee inquiries regarding payroll issues/concerns.
• Timely resolve any discrepancies surrounding payroll issues.
• Run ad hoc financial reports as assigned.
• Support reconciliation and preparation of W-2 forms and other year-end processes.
• Assist efforts to analyze and reconcile year-end reports.
• Compile data for month-end payroll and tax processes.
• Process Employee Verifications.
• Perform other related job duties as assigned.

• Associates degree from an accredited college or university in a business-related field.
• Three (3) or more years of responsible, high volume payroll processing experience.
• Experience in Federal/State/Local labor laws.
• Current Florida driver's license or ability to acquire one within 45 days of hire.

The City of Cocoa, FL offers a comprehensive benefits package, including medical, dental, vision, life insurance, and long-term disability. Additionally, employees receive 11 paid holidays per year, vacation and sick time, complimentary health clinic, retirement, and discounts, wellness benefits, and much more.