Financial Administrator for Journals Subscription Fulfillment

6 days ago


Chicago, Illinois, United States University of Chicago Full time

Seeking a detail-oriented Financial Administrator to manage payable/receivable transactions, reconcile payments, and provide timely financial information to internal and external customers.

About the Role

The Financial Administrator will report to the Subscription Fulfillment and Sales Manager and be responsible for managing payable/receivable transactions in the Press Subscription Fulfillment System. The role requires strong analytical skills, attention to detail, and excellent communication skills to ensure accurate and timely financial information is provided to stakeholders.

Key Responsibilities:

  • Manage Payable/Receivable Transactions: Process, record, verify, analyze, and report accounts payable/receivable transactions, maintaining and reconciling accounts payable/receivable reports.
  • Publishing Industry Knowledge: Input payments into the Fulfillment system (PUBS) according to business rules set by the department and deposit paper checks received through the mail according to process set by the Press and the University.
  • Remittance Processing: Locate and apply payments made by wire/ACH, generate ROMR reports, and submit them to Shared Services with accompanying relevant documentation.
  • Customer Service: Partner with departmental personnel, external vendors, and the University A/P staff to identify, verify, and answer questions related to payments and accounts payable.
  • Billing and Collections: Oversee billing and collection functions for the Journals Division fulfillment department, including timely and accurate payment posting, credit/debit reconciliation, billing cycles, and collections of outstanding A/R within established time frames and financial parameters.
  • Troubleshooting: Troubleshoot billing issues, prepare customer statements, and aging reports.

Preferred Qualifications:

  • Education: Bachelor's degree in Accounting or a related field.
  • Experience: At least 2 years of bookkeeping, financial administration, or billing and collection experience.
  • Technical Skills: Working knowledge of Microsoft Office Suite, especially Outlook, Excel, Word, and Teams, familiarity with using databases to search for or enter data, basic understanding of bookkeeping principles, and basic understanding of Salesforce or similar CRM.

Salary: $65,000 - $80,000 per year, based on experience and qualifications.


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