Project Coordinator

1 week ago


Chicago, Illinois, United States Novalink Solutions LLC Full time
Job Description

Novalink Solutions LLC is seeking a highly organized and detail-oriented Project Coordinator to support the IT department in streamlining and improving the quality of technology asset management for the district.

Key Responsibilities:
  • Manage project intake process, including receiving project requests, verifying alignment with ITS goals, facilitating request authorization, and moving projects through predefined stages.
  • Coordinate project planning meetings, take detailed notes, and document action items.
  • Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.
  • Assist in setting up project folders in Google Drive and Smartsheet.
  • Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.
  • Coordinate project review meetings and maintain documentation.
  • Prepare project wrap-up reports and support final project approval processes.
  • Analyze, compile, and distribute project reports on a weekly basis.
  • Monitor PMO dashboards, review metrics, and create visual representations of project performance.
  • Generate regular reports and presentations for biweekly meetings with Project Managers.
  • Maintain and update individual project status reports assigned to ITS Liaisons.
  • Manage user access and permissions for various systems and reports using templates.
  • Ensure efficient project start-up and wrap-up processes are followed consistently.
  • Standardize and maintain PMO templates for various project functions.
  • Organize and manage PMO folders in Google Drive.
  • Update and maintain the PMO website, including content related to projects, portfolio, and resources.
Requirements:
  • Bachelor's degree in Project Management, Information Technology, or a related field (preferred).
  • 3-5 years of experience in project coordination or a related role.
  • Strong understanding of project management methodologies (e.g., Waterfall, Agile).
  • Excellent organizational and time management skills.
  • Meticulous attention to detail and ability to maintain accurate records.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).
  • Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.
  • Ability to take clear and concise notes during meetings.
  • Commitment to continuous learning and staying updated on project management practices.


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