Business Operations Coordinator

7 days ago

SaintDizierlesDomaines, Nouvelle-Aquitaine, United States Bluegreen Resorts Full time

About the Role

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This is an exciting opportunity to join Bluegreen Resorts as a Business Operations Coordinator. As a key member of our team, you will be responsible for ensuring the smooth operation of our sales and marketing functions.

Job Responsibilities

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  • Prepare and process payment of Accounts Payable for Marketing and Sales, including voucher preparation and tracking.">
  • Perform financial month-end processes, ensuring timely and accurate completion.">
  • Process vendor payroll, including collection of negative balances, and ensure vendor payable reconciliation.">
  • Calculate Hotel, premium, and miscellaneous accruals, maintaining accuracy and attention to detail.">
  • Track OPC/IH Deposit Collection and Reconciliation, identifying and addressing any discrepancies.">
  • Process and submit payroll for Sales and Marketing, including Kronos tracking and processing of commissions for specific items such as retail sales and upgrades.">
  • Conduct new hire orientations and paperwork, status changes, terminations, benefit enrollments, and serve as Corporate's contact for other general employment requests.">
  • Schedule administrative support associates for adequate coverage without overtime, ensuring seamless support.">
  • Ensure that Systems Access Forms for terminated associates are submitted in a timely fashion, maintaining compliance.">
  • Create weekly orders to maintain sufficient quantity, security, disbursements, weekly/monthly counts, and reconciliation, guaranteeing accuracy.">
  • Monitor and Audit Premiums, identifying areas for improvement and implementing corrective actions.">
  • E nsure accurate retail prices and maintain a master listing of all premiums, preventing errors.">
  • Track Collateral for Sales & Marketing Operations, ensuring items are ordered in a timely manner, readily available, stocked appropriately, secured, and utilized within set guidelines.">
  • Produce various BI or Concierge reports as required by management, providing valuable insights.">
  • Complete reports for Sales as required, such as the Cash, PAC, TPAC, and QAS MER reports, maintaining transparency.">
  • Prepare and track for approval and expiration of all CSRs, Coding Requests, Business Plans, and Appropriation Requests after DOM delivers the completed contract.">
  • Guide and track approvals for above through National Sales and Legal to help implement any new programs or renew existing premiums and contracts.">
  • Maintain offers, tour/hotel/welcome center allotments, retail items, hotel costs, vendor costs as defined by approved contracts/agreed upon allotments by DOS/DOM.">
  • Update Telemarketer, OPC, Verifiers, and other IDs as applicable, ensuring accuracy.">
  • Maintain the Premium Inventory Management System, building banks for new locations, adding, transferring, and distributing inventory, guaranteeing efficiency.">
  • E nsure policies and procedures are followed and policy waiver is utilized when DOM/DOS authorizes an exception, maintaining compliance.">
  • Assist with Site Level Admin audits to ensure SOPs are followed and coding guidelines are adhered to, promoting best practices.">
  • Track and maintain business licenses, real estate licenses as applicable, and federal/state mandated postings, ensuring up-to-date records.">
  • Track escrow and Sampler accounts, ensuring deposits and refunds are handled per standard procedure, maintaining transparency.">
  • E nsure Customer Information Security policies are enforced, monitored, and adhered to, protecting sensitive data.">
  • Assist with running of Barclays applications, Credit Applications, and typing of deals as needed, supporting the team.">
  • Upload Barclays applications following approved processes, maintaining accuracy.">
  • Assist with the closing of Sampler/VCO deals as needed, providing administrative support.">
  • Act as a contract auditor for the site, auditing contracts using the standard checklist prior to shipping to Boca, ensuring compliance.">

About the Company

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Bluegreen Resorts is a leading provider of vacation ownership services. We offer a range of benefits, including competitive salaries, comprehensive health insurance, and opportunities for professional growth and development.

Salary Information

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The estimated salary for this role is $65,000 - $85,000 per year, depending on experience and qualifications. This figure is based on national averages and may vary depending on location.

Requirements

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  • ">
  • A bachelor's degree in Business Administration or a related field.">
  • Minimum 2 years of experience in operations or a related field.">
  • Excellent communication and organizational skills.">
  • Ability to work in a fast-paced environment and prioritize tasks effectively.">
  • Proficiency in Microsoft Office Suite, particularly Excel and Word.">
  • Familiarity with CRM software and experience with payroll processing systems.">
  • Strong analytical and problem-solving skills.">
  • Ability to maintain confidentiality and handle sensitive information with discretion.">
  • Familiarity with industry-specific software and systems, such as Barclays and Premium Inventory Management.">

What We Offer

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We offer a comprehensive benefits package, including:

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  • Competitive salary and bonuses.">
  • Comprehensive health, dental, and vision insurance.">
  • 401(k) plan with company match.">
  • Professional development opportunities, including training and education assistance.">
  • Flexible work arrangements, including telecommuting and flexible hours.">
  • A dynamic and supportive work environment.">

How to Apply

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Please submit your application, including your resume and cover letter, through our website. We look forward to hearing from you

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