Facilities and Operations Manager

12 hours ago

Los Angeles, California, United States Crystal Stairs Full time
About the Role

The Operations / Facilities Manager will lead and manage the operations and purchasing departments, overseeing a wide range of services related to operations, facilities management, and procurement.


Responsibilities:
  • Provide oversight for administrative functions, including but not limited to: facilities maintenance, health and safety regulations, supply ordering and distribution, asset recording, monitoring, and disposal, mail processing, meeting set ups, off site storage, vehicle maintenance, and acquiring, recording, and disbursing Agency supplied equipment as needed, copy services, safety and security, purchasing and related operations services and procedures.
  • Ensure high performance that results in the achievement of goals and objectives (e.g. quality, accuracy and timely).
  • Ensure compliance of established standard procedures and practices for quality assurance.
  • Identify, evaluate, and recommend new services and procedures.
  • Develop, write, implement, update, and maintain standard operating procedures.
  • Participate in intra-departmental projects as needed.
  • Train staff in facilities and procurement related matters and regularly conduct presentations/updates.
  • Empower staff by fostering an environment of shared ownership, collaboration, recognition, constructive feedback, and collaboration.
  • Negotiate service agreements, select contractors and suppliers, provide quality-control oversight, implement cost-containment initiatives, measure compliance to contractual standards and provide liaison as needed between the Agency and third-party service providers.
  • Negotiate all lease terms in accordance with established leasing guidelines, working with management and the Agency's attorney when required.
  • Draw up necessary leases, including all pertinent lease information obtained, and see that they are properly executed and distributed to appropriate parties.
  • Negotiate renewals and prepare lease renewal addendum.
  • Keep informed of market conditions and competitive rental rates, performs market research as necessary.
  • Develop RFPs (with defined scope of work) for construction and property remodel/renovation projects, office equipment and support services.
  • Other duties as assigned.

About You

We're looking for someone with a minimum of two years of general office/administrative support work experience, preferably in an operations-related job.

A minimum of two years experience with MS Office is required, as well as minimum of two years supervisory experience, with ability to supervise staff at multiple locations.

Bachelor's degree from an accredited university or related work experience may be substituted for college level education.


Total Package of Benefits
  • Medical/ Dental/ Vision - 95% paid by employer
  • 401k Matching Options
  • Flex Spending
  • Pre-paid Legal Services
  • Sick and Vacation Time
  • Paid Holidays and Winter Break
  • Opportunity for Growth and Development
  • Robust Learning Management System offering continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

About Crystal Stairs, Inc.

Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture.

As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

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